Senior Operations Assistant at Asian Development Bank

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project administration, Budget monitoring, Consultant recruitment, Contract administration, Database management, Operational support, Data compilation, Logistical support, Technical assistance, Workflow coordination, Reporting, Quality checking, Digital platform maintenance, Procurement documentation, Communication skills, Organizational skills

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Operations Assistant is assigned to the Digital Sector Office (DIG) within the Sectors Department 2 (SD2). You will be based at our Headquarters in Manila, Philippines. You will report to a designated Technical International staff and Officer, as applicable. Your Role As a Senior Operations Assistant, you will provide technical and operational support to DIG's portfolio of projects, technical assistance (TA), trust funds, and knowledge activities. You will support day‑to‑day operational processing, monitoring, coordination, and administrative functions, ensuring compliance with ADB procedures and timely delivery of DIG work program outputs. Your role emphasizes execution, coordination, and operational reliability, rather than policy formulation or analytical leadership. You will: Support the processing and administration of DIG projects, TAs, and trust funds, including preparation, formatting, and quality checking of routine documentation; coordination of internal clearances; maintenance of records; and tracking of milestones and timelines. Assist in budget monitoring, commitment and disbursement tracking, and processing of payments using ADB corporate systems (e.g., eOps/SovOps, IDS, TA disbursement portals). Support consultant recruitment and contract administration activities through the Consultant Management System, including issuance of routine correspondence, monitoring of deliverables, and coordination with consultants and internal counterparts. Maintain project, TA, and trust fund databases and filing systems, ensuring accuracy, completeness, and timely updates. Provide operational and logistical support for DIG knowledge events, workshops, and meetings (virtual and in‑person), including coordination with speakers, preparation of materials, logistical arrangements, travel processing, and post‑event documentation. Assist in the maintenance and updating of DIG digital platforms (e.g., internal sites, ADB.org DIG pages) by uploading content, organizing materials, and coordinating inputs from team members. Support basic data gathering and compilation for DIG knowledge products, presentations, and reports, under guidance of senior staff. Provide administrative support to DIG's budget and resource management, including processing of business travel, consultants, and routine procurement‑related documentation. Coordinate with regional departments, sector teams, and internal service units to support smooth workflow execution, as guided by senior staff. Perform other operational and administrative duties as assigned, consistent with the scope of the position You will need: A Bachelor's Degree in Public Sector Management, Computer Science, Information Technology, or Development Studies. At least 5 years of professional experience in areas of Public Sector Management, Business Management, Development Studies, Information Technology, or other relevant fields. Good understanding of ADB operational procedures, systems, and administrative workflows, or ability to acquire this knowledge quickly. Experience in using corporate IT systems, databases, and standard office applications. Ability to work with minimal supervision on well‑defined tasks, manage multiple priorities, and meet deadlines. Strong coordination, organizational, and communication skills. Please refer to the link for ADB Competency Framework for TL2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information Staff on probation are not eligible to apply. Applicants for promotion and for lateral transfer must have served at their position for at least one year immediately preceding the date of the vacancy closing date (A.O. 2.03). In the event that the staff appointed to a new category (i.e., from TL to TI) is rated at 2 or lower in the first two performance reviews after appointment at the new grade, they will return to the grade occupied immediately prior to their appointment in the new category. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. For staff on fixed term appointment, the current fixed term appointment will be terminated before the effective date of the new fixed term appointment. Staff who are currently under regular appointments but will transition to this position will retain their regular appointment status. All eligibility rules for housing loans and mortgage interest subsidy shall apply. Any approved housing loan or mortgage interest subsidy prior to the change to fixed term appointment will continue during staff's new appointment under the same terms and conditions, as applicable. The outstanding housing loan will be due and payable at the end of employment. All the other eligibility rules apply. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Senior Operations Assistant provides technical and operational support for projects, technical assistance, and trust funds within the Digital Sector Office. Responsibilities include budget monitoring, consultant recruitment, database maintenance, and logistical support for knowledge events.