Senior Operations Assistant at Asian Development Bank

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

0.0

Posted On

16 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Proofreading, Formatting, Document Clearance, Filing Systems, Version Control, Data Analysis, Outlook, Word, Excel, PowerPoint, SharePoint, Videoconferencing, Stakeholder Engagement, Judgment, Teamwork

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Operations Assistant is assigned to the Regional Cooperation and Integration Unit (SERC) within the Southeast Asia Department (SERD). You will be based at our Headquarters in Manila, Philippines. You will report to the designated technical international staff and senior officer. Your Role As a Senior Operations Assistant, you will provide essential operational, administrative, and logistical support to the Regional Cooperation and Integration Unit (SERC). You will support daily operations of SERC projects, technical assistance activities, missions, and knowledge events. You will: Administrative and Operational Support Provide administrative and operational support to SERC activities, including regional cooperation initiatives (such as BIMPEAGA, IMTGT, GMS, and ASEAN) and selected country operations (including Brunei Darussalam and Malaysia). Prepare routine correspondence, briefing notes, presentations, and background materials, including proofreading, formatting, and coordinating document clearance. Maintain filing systems, shared folders, and administrative records, ensuring proper organization, version control, and accessibility. Perform data entry and administrative updates in corporate and unit level systems, following established procedures. Project, Technical Assistance, and Event Support Support monitoring and follow up of projects and technical assistance activities by maintaining records and trackers and flagging routine issues to assigned international staff. Coordinate administrative and logistical arrangements for missions, meetings, workshops, and events, including preparation of agendas, invitations, meeting materials, and virtual or in person arrangements. Provide administrative support to capacity building and knowledge sharing activities related to regional cooperation programs. Handle routine communications with internal units and external stakeholders, as instructed. Provide administrative follow-up on agreed actions and coordination tasks assigned by international staff. Contribute to workflow continuity by providing backup administrative support during peak periods, missions, and major events. Provide guidance on administrative processes and work practices to other administrative staff, without formal supervisory responsibility. You will need: Bachelor's degree in business administration or a relevant discipline. At least 5 years of relevant professional experience. Ability to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, apply appropriate computer skills in analyzing and developing the data, and prepare notes, papers and sections of reports. Proficiency in Outlook, Word, Excel, and PowerPoint, and SharePoint). Familiarity with videoconferencing tools (MS Teams, Zoom, Webex). Capability to manage tasks and efficiently engage with diverse stakeholders; ability to develop rapport internally and externally in a multilateral environment. Capability to work with individuals from different cultural/national backgrounds. Capability to exercise judgement on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence. Capability to work collaboratively with teams as a constructive team member. Excellent command of written and spoken English. Please refer to the link for ADB Competency Framework for TL2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Senior Operations Assistant will provide essential operational, administrative, and logistical support to the Regional Cooperation and Integration Unit (SERC), supporting daily operations of projects, technical assistance activities, missions, and knowledge events. This includes preparing routine correspondence, maintaining records, coordinating logistical arrangements for meetings, and handling routine communications with stakeholders.