Senior Operations Assistant at Asian Development Bank

Thimphu, Thimphu District, Bhutan -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

0.0

Posted On

10 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Operational coordination, Data management, Stakeholder liaison, Project processing, Project implementation, Record management, Communication, Analytical support, MS Office Suite, SharePoint, Knowledge management, Event coordination, Portfolio management, Documentation workflows

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Operations Assistant is assigned to the Bhutan Resident Mission (BHRM) within the South Asia Department (SARD). You will be based at our Resident Mission Office in Thimpu, Bhutan You will report to the designated international staff and/or officer. Your Role As Senior Operations Assistant, you will provide high-quality, timely, and accurate administrative, analytical, and coordination support for BHRM operations, covering operational coordination for official communications, mission administration, and stakeholder liaison, including government correspondence, mission clearances, training and workshop nominations, in close coordination with HQ and external counterparts to support efficient project processing and implementation. You will: Prepare, transmit, and follow-up official letters and communications to the Ministry of Finance (MOF) and to relevant Executing Agencies (EAs). Maintain accurate records and monitor outgoing and incoming official correspondence ensuring follow-up and proper filing following ADB record management requirements; act as focal for Electronic Document and Records Management System. Support coordination with MOF on routing of official communications requiring higher-level government attention. Coordinate with government authorities and HQ staff on the issuance and transmission of relevant letters for workshops, trainings, seminars, and capacity-building events. Monitor receipt of nominations and confirmations and maintain records of nominations, approvals, and related correspondence. Prepare and coordinate mission clearances and collaborate with MOF and government agencies to obtain necessary approvals for mission schedules, meetings, and field visits. Maintain a mission tracking system, including mission clearance requests, approvals, and related documentation. Collaborate with government authorities, executing and implementing agencies, development partners, and other partners to support project operations, coordination, and external relations. Coordinate with HQ and resident mission staff to facilitate information exchange, operational follow-ups, and stakeholder engagement. Respond to routine inquiries and direct matters to relevant staff. Help with TA processing and administration following ADB procedures including administration of select regional TAs. Assist the Bhutan country management team in updating and tracking the implementation of the Bhutan Country Knowledge Management Plan. Help prepare briefing papers for senior management, presentation materials for senior officials' meetings including organizing seminars, workshops, press conferences. Support ad hoc operational and administrative tasks related to project implementation, portfolio management, and coordination. Help improve internal tracking systems and documentation workflows related to government communications and mission coordination. Support high-level visits, seminars, workshops, press conferences, and other events, and maintain BHRM calendars accordingly Help maintain orderly BHRM project files and databases following ADB policies. Perform other duties as may be assigned and reflected in your workplan. You will need: Bachelor's Degree preferably in economics, business or public administration and finance or related fields. At least 5 years of relevant professional experience Excellent command of written and spoken English. Proficiency in MS Office Suite (Outlook, Word, Excel, and PowerPoint, SharePoint). Proven ability to collect and organize required data, prepare notes, papers and sections of reports Establish and maintain productive contacts with appropriate government officials, donors executing agencies, NGO's and private sector; Knowledge of operations and procedures in multilateral development banks will be an advantage. Please refer to the link for ADB Competency Framework for Local Staff level 2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information: This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Bhutan. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Senior Operations Assistant provides administrative, analytical, and coordination support for operations at the Bhutan Resident Mission. This includes managing official correspondence, coordinating mission clearances, and supporting project implementation and stakeholder engagement.