Senior Operations Assistant at Asian Development Bank

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

0.0

Posted On

08 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operational Support, Data Analysis, Project Coordination, Logistics Management, Office Administration, Interpersonal Skills, English Proficiency, Word Processing, Spreadsheets, Graphics Software, SharePoint, Database Management, Time Management, Confidentiality, Collaboration

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Operations Assistant is assigned to the Strategy and Engagement Division (CCSE) within the Climate Change and Sustainable Development Department (CCSD). CCSD leads thematic operations, knowledge innovation, and partnerships. CCSE serves as ADB’s center of expertise and coordination on climate change, leading policy, technical guidance, financing innovation, capacity building and partnerships to ensure climate change is systematically integrated across ADB’s operations and investments in DMCs. You will be based at our Headquarters in Manila, Philippines. You will report to designated Technical International Staff and/or Technical Local officer. Your Role As a Senior Operations Assistant, you will provide administrative and operational support services to activities within the scope of CCSE, including collecting and consolidating information across CCSE for analytical purposes, and coordinating matters relating to various climate change activities within CCSD. You will: • Ensure all correspondence and documents are logged and correctly assigned for appropriate action and/or distributed to staff in a timely manner; documents for signature are correctly prepared and in compliance with ADB standards; outgoing mail/response are delivered on time; flow of documents are checked and monitored for effective monitoring of deadlines; and final documents are promptly uploaded in relevant SharePoint sites. • Coordinate and monitor milestone processing events of policy and strategy-related papers and speeches, briefing papers, and other advisory materials for Management, and report any delay in the processing of these papers. • Review and update eOperations and/or SovOps database for technical assistance (TA) projects under processing, including milestone events of firm and standby TA projects under the guidance of the Technical International/Local Staff as project team leader; support the project team leader in preparing documents and organizing activities as part of TA processing; ensure applicable (public) disclosure policies are complied with following TA approval. • Provide logistical and administrative support to high-level meetings, seminars, and climate change trainings including coordination of CCSE’s calendar, accurate updating of event database, and knowledge dissemination activities. • Collect, compile, and analyze relevant information and data related to transactions and/or activities under CCSE to produce reports as requested. • Be responsible for the overall office administration which would include, among others: (i) timely coordination with the Office of the Director General, CCSD on the application/interpretation of work area procedures, guidelines, and formats; (ii) efficiently support mission travel arrangements, clearances, and liquidation of expenses; and (iii) ensure adequate stocks of office supplies and equipment requirements of CCSE. • Provide guidance to other operations assistants, contractors, and/or consultants, as needed • Perform other duties as may be assigned and reflected in the incumbent’s workplan. You will need: • Bachelor’s degree in business administration, social science or other fields. • At least 5 years work experience in multilateral organizations. • Advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used within ADB and familiarity with computer system used generally in ADB. • Good coordination and interpersonal skills. • Ability to coordinate proper distribution of tasks among other operations assistants. • Ability to work collaboratively with teams as a constructive team member. • Ability to exercise judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence. • Good understanding of the role and function of the division/office/department and a good general understanding of the organization's purpose. • Good working knowledge of ADB's procedures, formats and standards relevant in the performance of assigned work. • Written and verbal proficiency in English. • Please refer to the link for ADB Competency Framework for TL2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience. ● Housing and education allowance (if applicable) ● Expatriate benefits (if applicable) ● Relocation (if applicable) ● Retirement plan ● Medical and health benefits ● Paid leave (including parental) ● Life and other insurance plans ● Staff development Additional Information This appointment is open to internal and external applicants. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff’s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff’s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information.

Responsibilities

Provide administrative and operational support for climate change activities, including document management and coordination of policy papers. Manage office administration, logistical support for high-level meetings, and data collection for analytical reports.