Senior Operations Assistant at Asian Development Bank

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Full Time

Start Date

Immediate

Expiry Date

04 Feb, 26

Salary

0.0

Posted On

06 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Data Analysis, Report Preparation, Administrative Support, Knowledge Management, Logistics Coordination, Communication, Collaboration, Database Management, Scheduling, Technical Assistance, Documentation, Multilateral Development, Team Coordination, Problem Solving, Time Management

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Operations Assistant is assigned to the Regional Cooperation and Integration Unit (SARC) within the South Asia Department (SARD). You will be based at our Headquarters in Manila, Philippines. You will report to the designated International Staff and Officer as applicable. Your Role As a Senior Operations Assistant, you will support the Regional Head, Regional Cooperation and Integration in the processing, administration, and monitoring of projects and technical assistance, ensuring smooth and efficient operations. You will manage project information, maintain databases, assist in project implementation, and provide administrative support to supervisors and the team. You will: Under the guidance of the Regional Head, monitor technical assistance (TA) projects under processing, paying particular attention to particularly milestone events and submission of milestone deliverables. Prepare, review, and finalize correspondence, reports, and other documentation in accordance with ADB standards and templates. Support missions and team events, including coordination of logistics, documentation, and smooth execution. Collect, compile, and analyze data to support reports, presentations, and decision-making. Support knowledge management activities, including maintaining calendars, records, and resources, and provide guidance to junior staff on procedures and document preparation. Manage supervisors' schedules, appointments, meetings, and travel arrangements, ensuring coordination and timely follow-up on deliverables. Coordinate effectively with team members to manage workloads and ensure timely completion of tasks; Relieve other Senior Operations Assistants as directed Perform other duties as may be assigned and reflected in your workplan. You will need: Bachelor's degree At least 5 years of relevant professional experience, including experience in operations in multilateral development banks or similar organizations. Experience preparing reports, presentations, or manuals for management or board review. Proficiency in the productivity tools, databases, and other applications commonly used in multilateral organizations. Experience managing multiple tasks, including coordinating schedules, documents, and project deliverables. Experience collaborating with different background and nationality. Written and verbal proficiency in English. Please refer to the link for ADB Competency Framework for Technical Staff Local Grade 2 (TL2). Benefits ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Paid leave (including parental) Medical and health benefits Life and other insurance plans Staff development Retirement plan Housing and education allowance (if applicable) Additional Information This appointment is open to internal and external applicants. This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff's particular blend of skills and experience in the foreseeable future; and (b) Staff's performance is satisfactory and they are suitable for further employment. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information

Responsibilities

As a Senior Operations Assistant, you will support the Regional Head in processing, administration, and monitoring of projects and technical assistance. You will manage project information, maintain databases, assist in project implementation, and provide administrative support to supervisors and the team.