Senior Operations Assistant at Asian Development Bank

Bangkok, , Thailand -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

0.0

Posted On

27 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operational Support, Coordination, Meeting Management, Vendor Management, Procurement, Office Operation, Document Circulation, Schedule Coordination, Logistical Arrangements, Asset Custodian, Inventory Management, Data Handling, Office Applications, Report Generation, Proactive Work Management, Cultural Collaboration

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Operations Assistant is assigned to the Thailand Resident Mission (TRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Bangkok. You will report to the Country Operations Head and Senior Finance and Administration Officer. Your Role As a Senior Operations Assistant, you will provide operational and coordination support, managing meetings, vendors, procurement activities, while ensuring smooth day-to-day office operation and effective collaboration with internal and external stakeholders. You will: • Provide operational and administrative support for meetings, document circulation, and other office activities. • Coordinate schedules for supervisors, including meetings with internal teams, government counterparts, external stakeholders, and visiting missions. • Organize meetings, workshops, training sessions, press conferences, and staff events, ensuring appropriate logistical arrangements. • Coordinate the use of conference facilities at the Thailand Resident Mission and support events organized by other departments and project teams. • Maintain updated information on meeting and conference venues near the Resident Mission for official functions. • Support institutional procurement activities in accordance with established guidelines and assigned responsibilities. • Serve as an alternate custodian for fixed assets, ensuring accurate inventory records and compliance with asset management procedures. • Conduct periodic physical inventory counts and support the disposal of obsolete or unserviceable assets. • Liaise with service providers and vendors to ensure service quality and assist in identifying and evaluating new vendors. • Provide backup support to other administrative staff during absences. • Perform other duties as assigned and reflected in the annual work plan. You will need: Bachelor's degree in business administration, general management or related fields At least 5 years of relevant work experience in administrative, operations, or coordination roles Understanding of interactions between different work areas and relevant workflows and their purpose Solid numerical and data handling ability Proficiency in using common office applications (document processing, spreadsheets, presentation slides, and similar tools) and databases to input and extract manage information, and generate reports. Ability to work proactively, manage work, and organize schedules to meet timelines. Experience collaborating with colleagues and external stakeholders from diverse cultural and professional backgrounds. Excellent written and spoken English. Please refer to the link for ADB Competency Framework for Technical Local Staff Level TL2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This opening is a local staff position. It is open only to nationals and permanent residents of Thailand. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Senior Operations Assistant will provide essential operational and coordination support, including managing meetings, handling procurement activities, and ensuring the smooth day-to-day function of the office. Key duties involve coordinating schedules, organizing various events, maintaining asset records, and liaising with service providers and vendors.