Senior Order Management Specialist at BloomReach EMEA - USA

, , India -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

0.0

Posted On

08 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Order Management, Billing, Salesforce, Netsuite, Accounts Receivable, Revenue Accounting, Problem Solving, Communication, Detail Oriented, Microsoft Office, SaaS, Process Improvements, Team Collaboration, Initiative, Export Compliance, VAT/Sales Tax

Industry

Software Development

Description

Bloomreach is building the world’s premier agentic platform for personalization.We’re revolutionizing how businesses connect with their customers, building and deploying AI agents to personalize the entire customer journey. We're taking autonomous search mainstream, making product discovery more intuitive and conversational for customers, and more profitable for businesses. We’re making conversational shopping a reality, connecting every shopper with tailored guidance and product expertise — available on demand, at every touchpoint in their journey. We're designing the future of autonomous marketing, taking the work out of workflows, and reclaiming the creative, strategic, and customer-first work marketers were always meant to do. And we're building all of that on the intelligence of a single AI engine — Loomi AI — so that personalization isn't only autonomous…it's also consistent.From retail to financial services, hospitality to gaming, businesses use Bloomreach to drive higher growth and lasting loyalty. We power personalization for more than 1,400 global brands, including American Eagle, Sonepar, and Pandora. About the Role: Bloomreach is seeking a detail-oriented and proactive Senior, Order Management & Billing Specialist to join our dynamic Accounting team. Reporting directly to the Manager, Order Management & Accounts Receivable, this role will collaborate closely with key teams, including Collections, Revenue Accounting, Sales and Deal Desk. As a vital member of the CFO organization, this high-visibility, hands-on position offers opportunities to contribute to process improvements and ensure public company readiness. To excel in this role, you should have a strong understanding of the order-to-cash cycle, possess excellent communication skills, and be able to manage multiple priorities under tight deadlines. Bloomreach promotes a virtual-first environment, providing flexibility to our employees. However, given our globally distributed teams across the US and EMEA, this position requires the occasional adjustment to PST working hours during peak periods as needed to effectively collaborate with global teammates, process global orders and meet month-end close deadlines. What you’ll do: Ensure orders are booked timely and accurately within the agreed SLA and in compliance with the Bookings Policy. Validate that contracts submitted meet the approval criteria outlined in the Bookings Policy. Monitor and address any backlog of orders, ensuring prompt resolution of booking issues. Provide timely desk reporting to leadership on the status of the Order Management (OM) and Billing queue. Ensure timely and accurate billing while assisting Accounts Receivable (AR) with billing-related inquiries. Process and manage requests for SLA credits and performance credits. Own weekly and monthly reconciliations of bookings, ensuring alignment between Salesforce opportunities and ERP Sales Orders. Partner with FP&A and Sales Compensation teams to address inquiries related to bookings and Annual Recurring Revenue (ARR). Ensure invoicing accuracy with a working knowledge of VAT/Sales Tax rules and Export Compliance regulations. Proactively validate deals and billings to meet closing deadlines, demonstrating initiative and attention to detail. Business Partnering: Build strong relationships with cross-functional teams, contributing to a collaborative work environment. Judgment & Problem-Solving: Use sound judgment and common sense in decision-making processes. Special Projects: Assist with special projects and initiatives as needed. What you’ll bring: 5+ years combined of Billings and Order Management experience at fast paced, high growth organizations. SaaS experience preferred. Proven experience with process improvements and learning new systems Salesforce experience required Experience with Netsuite and/or Zone Billing is a strong plus Familiarity with Accounts Receivable and Revenue Accounting guidance in accordance with US GAAP Strong problem solving skills with the initiative to research and resolve issues independently Strong verbal and written communication skills and ability to meet deadlines Detail oriented, highly organized, and able to efficiently manage multiple tasks and projects simultaneously Proficient in Microsoft Office and strong with Word and Excel Desire to work in a fast-growing, exciting, and agile business Highly interpersonal and ability to work in a team environment, including teammates in other locations across the world More things you'll like about Bloomreach: Culture: A great deal of freedom and trust. At Bloomreach we don’t clock in and out, and we have neither corporate rules nor long approval processes. This freedom goes hand in hand with responsibility. We are interested in results from day one. We have defined our 5 values and the 10 underlying key behaviors that we strongly believe in. We can only succeed if everyone lives these behaviors day to day. We've embedded them in our processes like recruitment, onboarding, feedback, personal development, performance review and internal communication. We believe in flexible working hours to accommodate your working style. We work virtual-first with several Bloomreach Hubs available across three continents. We organize company events to experience the global spirit of the company and get excited about what's ahead. We encourage and support our employees to engage in volunteering activities - every Bloomreacher can take 5 paid days off to volunteer*. The Bloomreach Glassdoor page elaborates on our stellar 4.4/5 rating. The Bloomreach Comparably page Culture score is even higher at 4.9/5 Personal Development: We have a People Development Program -- participating in personal development workshops on various topics run by experts from inside the company. We are continuously developing & updating competency maps for select functions. Our resident communication coach Ivo Večeřa is available to help navigate work-related communications & decision-making challenges.* Our managers are strongly encouraged to participate in the Leader Development Program to develop in the areas we consider essential for any leader. The program includes regular comprehensive feedback, consultations with a coach and follow-up check-ins. Bloomreachers utilize the $1,500 professional education budget on an annual basis to purchase education products (books, courses, certifications, etc.)* Well-being: The Employee Assistance Program -- with counselors -- is available for non-work-related challenges.* Subscription to Calm - sleep and meditation app.* We organize ‘DisConnect’ days where Bloomreachers globally enjoy one additional day off each quarter, allowing us to unwind together and focus on activities away from the screen with our loved ones. We facilitate sports, yoga, and meditation opportunities for each other. Extended parental leave up to 26 calendar weeks for Primary Caregivers.* Compensation: Restricted Stock Units or Stock Options are granted depending on a team member’s role, seniority, and location.* Everyone gets to participate in the company's success through the company performance bonus.* We offer an employee referral bonus of up to $3,000 paid out immediately after the new hire starts. We reward & celebrate work anniversaries -- Bloomversaries!* (*Subject to employment type. Interns are exempt from marked benefits, usually for the first 6 months.) Excited? Join us and transform the future of commerce experiences! If this position doesn't suit you, but you know someone who might be a great fit, share it - we will be very grateful! Any unsolicited resumes/candidate profiles submitted through our website or to personal email accounts of employees of Bloomreach are considered property of Bloomreach and are not subject to payment of agency fees. #LI-Remote

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Responsibilities

Ensure timely and accurate order booking and billing while collaborating with various teams. Monitor order backlogs and provide reporting on the status of the Order Management and Billing queue.