JOB SUMMARY

The Senior Personal Assistant will provide comprehensive office and administrative support to the members of the Senior Management Team within the Blood Supply Directorate.
The candidate will be responsible for the preparation of papers for meetings, taking minutes, researching the internet for relevant literature and co-ordinating travel, accommodation arrangements, diary co-ordination and communication with senior personnel within NHSBT. The candidate will also be expected to liaise closely with the other Senior PAs within the organisation

EXPERIENCE AND KNOWLEDGE

• Experienced in the use of various IT packages e.g. Outlook, Excel, Publisher, PowerPoint.
• Good basic knowledge of relevant statutory directives, i.e. Data Protection Act, Freedom of Information Act, Equality and Diversity Directive
• Ability to analyse and present a wide range of management information

QUALIFICATIONS AND TRAINING

• Relevant undergraduate level qualification in business, performance management amd/or demonstrable work experience and willingness to undertake a formal qualification
• Demonstrates commitment to own continous learning and development
  Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

ABOUT US

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do.
By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we’ll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.

In this role you will be responsible for providing comprehensive and efficient Senior Personal Assistant support to the Director and / or Senior Manager(s). This will involve:

• Effectively manage one or more diaries, prioritising meetings/appointments, as necessary, ensuring sufficient work / reflective time.
• Organising conferences/events/training courses, including liaising with speakers, sourcing venue, inviting participants and guests and devising and sending details of confirmation of booking and joining instructions.
• Providing administrative support to NHSBT projects and interviews.
• Working independently, be able to work under pressure and exercise initiative to organise their own workload within the constraints of defined deadlines and changing priorities.
• Gathering data from a variety of sources, produce reports, analysis and recommendations for decision making, circulating regular and ad hoc reports in order to support service improvement and delivery of key outcomes.
• Working collaboratively with the other team members to maintain an efficient service in the Admin Hub, especially in time of absence
• Developing a successful working relationships with Directors, Senior Managers, external agencies and key stakeholders, requiring tact, discretion, excellent communication skills, independent judgement and initiative to achieve the desired outcome, is an important feature of the role.
• Respond to new demands in the role and build those responses into sustainable systems and activities.