Senior Paralegal (Hybrid Role - New York) at Olaplex

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

120000.0

Posted On

17 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Lifecycle Management, Artificial Intelligence, Legal research, Intellectual property, Trademark management, Patent filings, Litigation support, Discovery responses, E-billing, Document summarization, Workflow automation, Google Workspace, Microsoft Office, DocuSign, Administrative support, Project management

Industry

Personal Care Product Manufacturing

Description

OLAPLEX, a category-defining leader in prestige hair care, continuously seeks talented individuals to join in our mission to transform foundational hair health and deliver great hair days today, tomorrow, and for years to come. As the original bond builder, we are dedicated to fostering a culture that celebrates the bonds within our teams. OLAPLEX elevates individuals from all backgrounds with the belief that together we can unlock the full potential of science to extend the health, life, and beauty of hair for all. About the Role: This position will closely support and work collaboratively with the General Counsel, Deputy General Counsel, Senior Counsel for IP and Marketing, Corporate Counsel, and other professionals across various business units on a range of legal and administrative duties. The desire to be part of a close-knit team that is dedicated to excellence is critical. This role requires a self-motivated and versatile individual with high-level administrative and paralegal skills who thrives in a fast-paced environment. The ideal candidate is a technologically-fluent "force multiplier" who leverages Artificial Intelligence (AI) and Contract Lifecycle Management (CLM) platforms to drive departmental excellence and scalability. Manage the end-to-end CLM process, including intake, workflow automation, approval tracking, execution, and filing Ensure all legal records are effectively organized and searchable Leverage AI tools to assist with document summarization, initial contract review, and extracting critical data points to accelerate legal team turnaround times Assist attorneys with the management and execution of transactional matters. Assist with litigation management, including outside counsel interaction, discovery responses, and deadline tracking Review and extract case information and critical deadlines from email and Slack correspondence for database entry Run queries to generate and format reports for legal and internal stakeholders Conduct internet research and provide administrative support for trademark/patent clearances, filings, and enforcement matters. Maintain the accuracy of IP files and dockets Perform administrative duties including processing invoices through e-billing systems, expense reports, calendaring, mailing of notices, complex scheduling, and travel coordination Interact with internal clients and outside counsel as a professional representative of the Legal Department. Complete research and special projects as requested About You: Key Qualifications Minimum of five (5) years of experience in a large law firm or corporate legal department A bachelor’s degree and/or an ABA-approved Paralegal Certificate is required Proven experience implementing or managing Contract Lifecycle Management (CLM) platforms and AI tools Expert-level skills in DocuSign, Google Workspace (Drive, Gmail, Calendar, Sheets), and Microsoft Office (Word, Excel, and PowerPoint) Prior trademark or intellectual property experience is a significant plus, specifically maintaining IP dockets Other Skills and Abilities Entrepreneurial Grit: Ability to thrive in a remote or hybrid environment with minimal supervision. Ability to problem solve, be resourceful, communicate clearly, concisely, and effectively orally and in writing, and be accountable to executive-level stakeholders. Creative Curiosity: Willingness to ask questions, learn about the business, and execute on tasks, whether big or small. Ability to handle highly confidential and proprietary information with excellent judgment and integrity. Joy of the Build: A trust in and commitment to Olaplex’s vision and mission of category-leading science and innovation. Willingness and ability to embrace the messy middle and navigate ambiguity with agility. Highly detail-oriented with a proven ability to prioritize and complete multiple projects concurrently within strict deadlines. We'd love to have you apply, even if you don't feel you meet every single requirement. What's most important to us is finding authentic and accountable people who feel connected to our mission and values, not just candidates who check off all the boxes. We are looking for someone who will bring all their expertise, learn, and grow with us. Our Total Rewards: The annual base pay for this position is $100,000 - $120,000 with eligibility for an annual bonus. The actual base pay will vary based on factors such as qualifications, years of relevant experience, skill level, functional expertise, certificates or other professional licenses held and geographic location. Competitive compensation Work/Life Balance: Flexible paid time off, 11 paid holidays, and flexible work schedules Wellness: Company Contribution to Medical, Dental, and Vision Insurance for Employees and their Families, Company Paid Employee Life Insurance, Optional additional Life Insurance, and Short and Long-Term Disability Coverage Options Parental Leave: Up to 18 weeks for birthing-parents and up to 10 weeks for non-birthing new parents Financial Well-being: Roth and 401k plans: 100% match up to the first 4% and is immediately vested Professional Development Reimbursement Program: Career development is as important to us as we know it is to you! Our culture has an “attitude of gratitude” and a shared passion for our brand. Join our Bond Builder DEI committee to play a role celebrating DEI at OLAPLEX Products: Twenty (20) free products per year, plus a friends and family discount Our Commitment to Diversity, Equity, and Inclusion: Our mission is to create a culture that celebrates our bonds by embracing, elevating, and empowering individuals from all backgrounds. OLAPLEX is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.

Responsibilities

The Senior Paralegal will manage the end-to-end contract lifecycle process and leverage AI tools to assist with document review and data extraction. They will also provide comprehensive administrative and legal support, including litigation management, IP docket maintenance, and invoice processing.