Senior Payroll Administrator at Aston Carter

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

40.87

Posted On

28 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Multi-Provincial Payroll, Ceridian, Data Review, Journal Entries, Auditing, Issue Resolution, Communication Skills, Attention To Detail, Excel, Accounting Principles, Data Reconciliation, Year-End Processes, Training Material Drafting, Mentoring, Policy Development

Industry

Staffing and Recruiting

Description

Job Title: Senior Payroll AdministratorJob Description We are seeking a Senior Payroll Administrator to ensure timely and accurate payroll processing across multiple provinces and countries, encompassing a variety of business lines. This role involves supporting payroll policy developments, leading improvement initiatives, and resolving complex payroll matters. The ideal candidate will exhibit a collaborative, professional, and service-oriented approach when interacting with business partners, utilizing strong communication skills and excellent attention to detail. Responsibilities Perform bi-weekly and weekly payroll pre-commit audits for all pay groups, providing leadership and guidance to the full bi-weekly payroll process. Enter and approve Quick Entry forms in the Payroll Import Tool for processing in Ceridian. Conduct payroll data reviews for discrepancies, such as negative balances or rate mismatches. Coordinate manual check imports, off-cycle requests, ROEs, and stop payment cases with Ceridian. Prepare, review, and post payroll-related journal entries to the accounting system. Audit timesheets and cohesion imports, reconciling variances between systems. Review negative YTD balances and process adjustments accordingly. Investigate unusual transactions such as invalid payouts or duplicate entries. Support HR/Operations and lead issue resolution and error corrections on behalf of the Payroll team. Serve as the primary contact for payroll-related queries via email and Microsoft Teams. Collaborate with HR teams to correct employee data issues, pay group assignments, and other payroll data or configuration issues. Respond to Service Canada and Ceridian cases, ensuring timely and accurate resolution. Prepare and review payroll reports including PIER, GL journal entries, and earnings summaries. Lead data reconciliation between internal and third-party systems like Cohesion. Manage quarterly and year-end processes, including calendar setup and discrepancy resolutions. Collaborate with Accounting on payroll reconciliations such as WCB, EHT, and other payroll-related GL accounts. Participate in the configuration and implementation of new pay codes, rules, and holiday policies. Manage wage updates, minimum wage adjustments, and annual increases. Lead responses and deliverables for external audits. Draft and maintain training material for payroll and HR teams. Mentor and coach newer or less experienced team members. Process final payouts for retiring or departing salaried managers. Coordinate with multiple internal teams and Ceridian Managed Services to resolve issues. Leverage advanced knowledge of payroll systems to create enhancements and efficiencies for the department. Perform other tasks as assigned by the Payroll Manager. Essential Skills 5+ years of payroll experience with progressive responsibilities, including multi-provincial and high-volume payroll experience, benefits administration, legislation, compliance, and reporting requirements. Payroll Compliance Professional (PCP) Designation. 2-3 years of experience with payroll systems such as Ceridian or ADP. Intermediate Excel skills including data management, V and H lookups, and formulas. General understanding of accounting principles, including debits, credits, accruals, journal entries, and reconciliations. Additional Skills & Qualifications Bachelor's degree in a related field. Knowledge of Ceridian. Ability to train and coach staff. Undergraduate degree in Accounting, Finance, or HR. Experience with Ontario, BC, or Quebec payroll. Familiarity with Microsoft D365. Work Environment The role reports directly to the Payroll Manager and is part of a payroll team of five. It follows a hybrid working model, with four days in the office and one day working from home. The standard workweek is 40 hours, with occasional extra hours during payroll periods and year-end. Start time is generally 9 AM, but there is flexibility to start earlier to accommodate different time zones. The team handles payroll processing internally despite outsourcing to an external payroll provider. The company employs 12,000 people across North America, following bi-weekly payroll cycles. The work environment is dynamic and diverse, offering the opportunity to learn about different aspects of finance and accounting within a large, stable organization. Benefits include three weeks of vacation to start, discounts across certain brands, RRSP matching after six months, and a standard benefits package. Job Type & Location This is a Contract to Hire position based out of Vancouver, BC. Pay and Benefits The pay range for this position is $36.06 - $40.87/hr. Workplace Type This is a hybrid position in Vancouver,BC. À propos d'Aston Carter: Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents. Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

This role is responsible for ensuring timely and accurate payroll processing across multiple provinces and countries, involving pre-commit audits, data entry into Ceridian, and coordinating manual checks and off-cycle requests. The administrator will also prepare and review payroll-related journal entries, manage quarterly and year-end processes, and lead data reconciliation between internal and third-party systems.