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PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, sex, sexual orientation, gender identity, national origin, genetic information or age. PacificSource values the diversity of our community, including those we hire and serve. We are committed to creating and fostering a work environment in which individual differences and diversity are appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths.
Responsible for reviewing and accurately processing multi-state payroll on a bi-weekly basis for accuracy and compliance with policies, reconcile all bi-weekly payroll deductions, prepare and review quarterly payroll tax filings for federal and multiple states, and prepare annual W2 reports. The Senior Payroll Analyst communicates with individuals at all levels of the organization while maintaining confidentiality and professionalism.

Essential Responsibilities:

• Review and process payroll on a bi-weekly basis for over 1,800 employees in multiple states.
• Review and process ad-hoc items including but not limited to: PTO cash-outs, retro adjustments and off-cycle payments.
• Respond to employee inquiries regarding all payroll-related items.
• Reconcile and process payments for all payroll deductions on a bi-weekly basis.
• Responsible for collaborating closely with both HR and Sales departments to process monthly internal sales commission payments, as well as managing communications and conducting research regarding any discrepancies.
• Responsible for reviewing the bonus calculations from Workday for quarterly and annual payments.
• Prepare quarterly and annual payroll tax filings for federal and multiple states.
• Reconcile W-2 information and prepare annual W-2 reports for all employees.
• Work with Human Resources and Finance departments to implement and maintain new departments, locations, regions, and other work tags within Workday.
• Maintain time keeping and other reporting as necessary within Workday.
• Coordinate Payroll testing in Workday during upgrades, new releases, and integrations.
• Assist with annual retirement plan and workers compensation audits.
• Prepare annual employee Health/Disability/FSA 5500 filings.
• Prepare various ad-hoc payroll reports and gather records.
• Responsible for process improvement and working with other teams within Finance and HR to improve interdepartmental processes. Utilize lean methodologies for continuous improvement.
• Assist in the implementation of regulation and compliance changes related to payroll requirements in all applicable states.

Supporting Responsibilities:

• Perform other duties as assigned.
• Handle confidential material in a professional manner and interact and communicate with individuals at all levels of the organization.
• Meet department and company performance and attendance expectations.
• Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.

SUCCESS PROFILE

Work Experience: At least five (5) years of payroll experience performing similar duties. Experience processing complex internal sales commissions as part of payroll strongly desired. One year in a multi-state payroll internal processing environment preferred. Time-keeping administrator experience preferred. Workday experience preferred.
Education, Certificates, Licenses: Associate’s degree in Accounting, Finance or related field, or equivalent combination of education and experience required. Certified Payroll Professional designation a plus.
Knowledge: A comprehensive understanding of payroll and business practices. Ability to interpret and operationalize complex policies as they relate to payroll. Systems analysis and documentation skills, including proficiency in Excel. Ability to meet deadlines and maintain confidentiality. Detail-oriented with strong organizational, analytical and time management skills. Strong interpersonal skills and a team-first attitude. Experience with payroll processing and familiarity with federal and state payroll tax filing requirements.
Competencies
Adaptability
Building Customer Loyalty
Building Strategic Work Relationships
Building Trust
Continuous Improvement
Contributing to Team Success
Planning and Organizing
Work Standards
Environment: Work inside in a general office setting or at home with ergonomically configured equipment. Travel is required approximately less than 5% of the time.
Skills:
Accountability, Collaboration, Communication (written/verbal), Flexibility, Listening (active), Organizational skills/Planning and Organization, Problem Solving, Teamwork
Our Values

We live and breathe our values. In fact, our culture is driven by these seven core values which guide us in how we do business:

• We are committed to doing the right thing.
• We are one team working toward a common goal.
• We are each responsible for customer service.
• We practice open communication at all levels of the company to foster individual, team and company growth.
• We actively participate in efforts to improve our many communities-internally and externally.
• We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.
• We encourage creativity, innovation, and the pursuit of excellence.

Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.
Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times

Essential Responsibilities:

• Review and process payroll on a bi-weekly basis for over 1,800 employees in multiple states.
• Review and process ad-hoc items including but not limited to: PTO cash-outs, retro adjustments and off-cycle payments.
• Respond to employee inquiries regarding all payroll-related items.
• Reconcile and process payments for all payroll deductions on a bi-weekly basis.
• Responsible for collaborating closely with both HR and Sales departments to process monthly internal sales commission payments, as well as managing communications and conducting research regarding any discrepancies.
• Responsible for reviewing the bonus calculations from Workday for quarterly and annual payments.
• Prepare quarterly and annual payroll tax filings for federal and multiple states.
• Reconcile W-2 information and prepare annual W-2 reports for all employees.
• Work with Human Resources and Finance departments to implement and maintain new departments, locations, regions, and other work tags within Workday.
• Maintain time keeping and other reporting as necessary within Workday.
• Coordinate Payroll testing in Workday during upgrades, new releases, and integrations.
• Assist with annual retirement plan and workers compensation audits.
• Prepare annual employee Health/Disability/FSA 5500 filings.
• Prepare various ad-hoc payroll reports and gather records.
• Responsible for process improvement and working with other teams within Finance and HR to improve interdepartmental processes. Utilize lean methodologies for continuous improvement.
• Assist in the implementation of regulation and compliance changes related to payroll requirements in all applicable states

Supporting Responsibilities:

• Perform other duties as assigned.
• Handle confidential material in a professional manner and interact and communicate with individuals at all levels of the organization.
• Meet department and company performance and attendance expectations.
• Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information