Senior Payroll Analyst at Trans Mountain

Calgary, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

21 Feb, 26

Salary

0.0

Posted On

23 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Operations, Process Improvement, System Implementation, Compliance, Data Integrity, Reporting, Analysis, Problem-Solving, Communication, Teamwork, Attention to Detail, Legislation Knowledge, HRIS Systems, Excel Proficiency, Automation, Interpersonal Skills

Industry

Oil and Gas

Description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state. Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets. As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups. Our Core Values Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. The Senior Payroll Analyst plays a key role in ensuring accurate, compliant, and efficient payroll operations (Canada and the US) at Trans Mountain. This senior-level role focuses on driving process improvements, automation, and system enhancements to reduce manual work and improve data accuracy. The role will provide guidance and act as a resource on complex payroll issues, systems, and legislation, supporting both day-to-day payroll functions and continuous improvement initiatives. This role will also provide back-up coverage for payroll processing during high-demand periods or absences and supports year-end reconciliations, filings, and audits. This position will be based at the Calgary Head Office location and reports to the Team Lead, Payroll. Key Responsibilities Payroll Process Improvement & System Implementation: Identifies opportunities to streamline and automate payroll workflows to reduce manual tasks and enhance accuracy. Handles payroll process enhancement requests by gathering business requirements, coordinating with IT, completing testing, and ensuring training and documentation updates. Recommends and supports the implementation of system configuration or process changes to improve efficiency and compliance. Monitors integration points between payroll, HRIS, and finance systems, troubleshooting issues and coordinating resolutions. Communicates system updates, policy changes, and payroll initiatives to the broader team. Payroll Operations & Compliance: Ensures payrolls (Canada and the US) are processed accurately and on time for employees across multiple pay cycles (bi-weekly, semi-monthly, and monthly). Maintains compliance with federal, provincial, and state legislation, as well as internal policies and controls. Reviews payroll data for accuracy, including new hires, terminations, job changes, and adjustments. Supports statutory remittances, garnishments, audits, and reconciliations. Serves as a key contact for complex payroll inquiries requiring in-depth analysis or legislative interpretation. Time & Attendance and Data Integrity: Validates time entries, corrections, and time-off requests to ensure compliance with internal policies and legislation. Audits and maintains time codes, pay codes, schedules, and GL accounts for accuracy. Partners with HR to improve data entry workflows and ensure data integrity across payroll-related systems. Reporting, Analysis & Year-End: Monitors reporting for payroll and HR reports for audits, compliance reviews, and management requests. Supports general ledger reconciliations, bonus/tax programs, and year-end processes and annual filings. Assists with year-end adjustments, vacation deferrals, and other accruals. Qualifications and Professional Experience College Diploma or University degree in Payroll, Accounting, Human Resources, or a related field. 9+ years of progressive experience payroll operations. Payroll Compliance Practitioner (PCP) or Payroll Leadership Professional (PLP) certification is considered an asset. Proficiency with enterprise HRIS/payroll systems such as SuccessFactors, ADP, or equivalent platforms. Proven track record in payroll system implementation and optimization. Demonstrated ability to streamline and automate payroll processes through technology. Familiarity with ServiceNow or other high-volume ticketing systems. Advanced proficiency in Excel skills, including payroll reporting and reconciliations. Strong understanding of payroll legislation and compliance standards in both Canada and the United States. Excellent interpersonal, communication, and organizational skills; a strong team player with a collaborative working style. Analytical thinker with strong problem-solving abilities and sound decision-making. Maintains confidentiality, calm under pressure and demonstrates a high level of professionalism. Ability to lead or support change initiatives related to payroll processes and systems. Encourages fresh perspectives and fosters a culture of innovation and continuous improvement. Ability to address employee inquiries and resolve payroll-related issues effectively. Exceptional attention to detail and accuracy, with the ability to effectively prioritize tasks and meet deadlines in a dynamic, fast-paced environment. Application Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French) We Build Careers and Pipelines That Last Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey. A Rewarding Opportunity We offer: Valuable experience providing opportunity for professional development and career advancement; An opportunity to engage with and learn from some of the most talented and experienced people in the business; Competitive compensation; Comprehensive benefits programs including flexible benefits, pension and savings plans; A place to share a sense of purpose and build relationships; Meaningful work that makes a difference; An opportunity within the Canadian energy industry. We value: The health, safety and wellness of everyone working in our company; Meaningful participation from Indigenous and local communities; The commitment and resilience of our people; Collaboration and achieving success together. In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor. In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4). In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis. Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley. Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA) Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.

Responsibilities

The Senior Payroll Analyst ensures accurate and compliant payroll operations for Canada and the US, focusing on process improvements and system enhancements. This role also provides guidance on complex payroll issues and supports year-end reconciliations and audits.