Senior Payroll Analyst - US at TravelPerk

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

109000.0

Posted On

08 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Management, Compliance, Problem Solving, Collaboration, Payroll Accounting, Data Validation, Time Tracking, Journal Entries, General Ledger, Employee Support, Tax Filings, Process Documentation, System Improvements, Attention to Detail, Communication, HRIS Systems

Industry

technology;Information and Internet

Description

About Us TravelPerk is a global travel and expense management platform. Its all-in-one platform gives travelers the freedom they want whilst providing companies with the control they need. The result saves time, money, and hassle for everyone. TravelPerk has industry-leading travel inventory alongside powerful management features, 24/7 customer support, state-of-the-art technology, and consumer-grade design. Founded in 2015 and headquartered in Barcelona, we’ve grown to over 1,800 people across Europe and North America. In 2022 we became a ‘unicorn’ and in 2025, we raised Series E funding at $2.7 billion valuation, alongside our acquisition of Yokoy, to become the leader in integrated travel and expense management. We’ve been winning awards too. Since 2023, we’ve been voted one of the best places to work, one of the fastest-growing apps and tech companies, and a leading pioneer of business travel. These are just some of the reasons why global brands like Wise, Red Bull, GetYourGuide, and Aesop trust us to get the most out of their travel. Hear more about TravelPerk. The Role We’re looking for a passionate and experienced Senior Payroll Analyst to take full ownership of U.S. payroll at TravelPerk. You’ll be responsible for running multi-state payroll across two legal entities (TravelPerk and Amtrav), supporting over 270 employees (and growing!) in more than 20 states. This is a unique opportunity to join during a major transformation, from a fully outsourced PEO model to a semi-in-house model. You’ll play a key role in building scalable processes, ensuring compliance, and delivering a best-in-class employee experience. If you thrive in fast-paced environments, enjoy solving complex problems, and care about getting things done right while collaborating with others, you’ll love it here. What You’ll Be Doing Own and run end-to-end U.S. payroll for ~270 employees across two legal entities (TravelPerk and Amtrav), covering both salaried and hourly staff. Ensure full compliance with federal, state, and local laws across 20+ U.S. states. Process complex payroll data, validate time cards, and manage varying work schedules for hourly employees. Direct and execute payroll accounting, including preparation and posting of journal entries, general ledger reconciliations for all payroll-related accounts. Prepare monthly financial reports in a timely manner, ensuring strict adherence to US GAAP and internal controls. Collaborate closely with People Operations on employee lifecycle changes (onboarding, terminations, promotions, leaves), verifying data and timelines. Provide direct, high-quality support to employees on payroll questions, pay slips, taxes, and compliance, especially as we transition away from a PEO. Partner with our payroll provider (UKG) to configure new payroll concepts, troubleshoot issues, and implement system improvements. Support the creation and ongoing maintenance of internal payroll content in the employee knowledge base to promote transparency and self-service. Ensure all tax filings, benefits deductions, and employer contributions are processed accurately and on time. Contribute to process documentation, payroll calendar ownership, and compliance initiatives. Play a key role in the unification of payroll platforms, supporting our target go-live by January 2026. Operate with a high level of independence, while keeping open communication with the Global Payroll Manager and collaborating across teams. What You’ll Bring 5+ years of U.S. payroll experience, including multi-state and multi-entity payroll. Deep understanding of U.S. payroll compliance: wage & hour laws, tax regulations, filings, garnishments, and audits. Proven experience running payroll for hourly employees with complex schedules, time tracking, and shift variability. Familiarity with payroll accounting principles, including reconciliations and journal entries. Excellent problem-solving skills: you move fast, propose creative solutions, and get things done. Strong collaboration skills: you partner well with People Ops, Finance, Legal and external vendors. Confident working autonomously, while being a great communicator and team player. Ability to implement new payroll concepts and changes with little oversight, always maintaining compliance. Bachelor’s degree or equivalent professional experience in Payroll, Accounting, Finance, or a related field. Proficiency in Microsoft Excel / Google Sheets, and comfort working with payroll and HRIS systems. Strong attention to detail and a high bar for accuracy and service delivery. Nice to Have Experience with UKG (Ultimate Kronos Group) payroll systems. Familiarity with HiBob or similar HRIS platforms. Experience in PEO transitions or implementing in-house payroll. Background in mergers or payroll entity unification. Why You’ll Love Working at TravelPerk We’re in a high-growth phase: this is a chance to build, influence, and make a visible impact. You’ll work with a talented, international team that values ownership, transparency, and collaboration. We’re serious about employee experience: both for our team and for the employees you’ll support. We care deeply about doing things right, automating smartly, and improving constantly. Our Benefits Competitive compensation, including equity in TravelPerk Generous vacation days so you can rest and recharge Comprehensive benefit plans covering medical, dental, vision, life, and disability with coverage from your start date Financial benefits like 401k with company matching and an HSA plan Family services that include adoption benefits and equal paid parental leave Global presence and hybrid work availability Unforgettable TravelPerk events, including travel to one of our hubs Learning and professional development opportunities Mental health support tool for your wellbeing Exponential growth opportunities VolunteerPerk - 16 paid hours per year to volunteer for a cause of your choice. "Work from anywhere" worldwide allows for 20 working days per year. Compensation Compensation for this role is a combination of salary and stock options. The anticipated base salary range is $81,000 - $109,000 per year. Actual compensation may vary based on specific qualifications, experience, and other job-related factors. How we work Our Vision is for a world where TravelPerk serves as the platform for human connection in-real-life (IRL). We take an IRL - first approach to work, where our team works together in person 3 days a week. As such, this role requires you to be based within commuting distance of our Boston, Chicago or Miami hub. We fundamentally believe in the value of meeting in-real-life to improve connectivity, productivity, and creativity and ultimately make us a great place to work. At TravelPerk, we prioritise experience and potential over academic qualifications for this role. We believe that talent and ability aren't always reflected in formal credentials. English is the official language at the office. Please submit your resume in English if you choose to apply. TravelPerk is a global company with a diverse customer base—and we want to ensure the people behind our product reflect that. We’re an equal opportunity employer, meaning you’re welcome at TravelPerk regardless of your appearance, where you’re from, or anything else that makes you. How We Work Our Vision is for a world where TravelPerk is the platform for human connection in real life (IRL). We take an IRL-first approach to work, where our team works together in person 3 days a week. For roles in Customer Care, this can be up to 5 days per week in the office. As such, this role requires you to be within commuting distance of our hubs. We fundamentally believe in meeting in real life to improve connectivity, productivity, and creativity, ultimately making us a great workplace. At TravelPerk, we prioritise experience and potential over academic qualifications for this role. Talent and ability aren't always reflected in formal credentials. TravelPerk is a global company with a diverse customer base, and we want to ensure that the people behind our product reflect that. We're an equal opportunity employer, meaning you're welcome at TravelPerk regardless of your appearance, where you're from, or anything else that makes you. Protect Yourself from Recruitment Scams All official communication from TravelPerk will always come from email addresses ending in @travelperk.com, our verified social media channels, or recruiters listed on our official LinkedIn page. We will never ask you to pay for equipment, training, or fees, request sensitive personal information such as bank details early in the process, or communicate through unofficial apps like WhatsApp, Telegram, or Signal. If you receive a message claiming to be from TravelPerk that seems suspicious, please do not respond. Forward it to security@travelperk.com and we’ll confirm whether it’s legitimate.

Responsibilities

The Senior Payroll Analyst will own and run end-to-end U.S. payroll for approximately 270 employees across two legal entities. This role includes ensuring compliance with laws, processing payroll data, and collaborating with People Operations on employee lifecycle changes.