At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.
Our vision is to bring adaptive innovation to support our nation’s most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests.
Requisition #: 1145
Job Title: Senior Payroll Specialist
Location: Remote to McLean, VA HQ office
Salary Range: $56,000 - $80,000

SUMMARY

As part of our Accounting & Finance team, the Payroll Specialist/Analyst plays a vital role in ensuring employees are paid accurately and on time, while maintaining compliance with federal, state, and government contracting requirements. This role partners closely with HR and Finance to deliver efficient, accurate, and reliable payroll operations that support our company’s mission and employees.
We are seeking a detail-oriented, mid-level payroll professional with strong hands-on experience in Deltek Costpoint and UKG. The ideal candidate has a proven track record processing multi-state payrolls, ensuring compliance with tax regulations, and supporting government contracting requirements. This role is perfect for someone who thrives in a fast-paced environment, values accuracy, and enjoys collaborating across departments to solve problems and improve processes.

EDUCATION, BACKGROUND, AND YEARS OF EXPERIENCE

• 5+ years of payroll experience, including multi-state payroll processing.
• Hands-on experience with Deltek Costpoint and UKG.
• Strong knowledge of payroll tax laws, wage and hour regulations, and compliance requirements.
• Experience reconciling payroll with the general ledger and supporting month-end close.
• Proficiency in Microsoft Excel and payroll reporting.
• Exceptional attention to detail, accuracy, and organizational skills.
• Strong communication skills; able to explain payroll matters clearly and professionally to employees.
• Ability to handle confidential information with discretion.

REQUIRED SKILLS

• Payroll processing in Costpoint and UKG.
• Multi-state payroll compliance.
• Payroll reconciliations and reporting.
• Audit support (internal, external, DCAA).

PHYSICAL REQUIREMENTS

• Stand or Sit; Repetitive Motion; Use Hands / Fingers to Handle or Feel; See
  Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together.
  What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It’s how we show up every day. It’s who we are.
  We also believe in supporting our employees by offering a competitive and comprehensive benefits package. To explore the benefits we offer, please visit our website under the Careers section.
  Happy - Be Infectious.
  Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
  Helpful - Be Supportive.
  Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
  Honest - Be Trustworthy.
  Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
  Humble - Be Grounded.
  Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
  Hungry - Be Eager.
  Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
  Hustle - Be Driven.
  Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.

• Process biweekly, weekly, and off-cycle payrolls for exempt and non-exempt employees in multiple states, ensuring accuracy, timeliness, and compliance.
• Maintain payroll records and employee changes (new hires, terminations, benefits, garnishments, deductions, PTO accruals, etc.).
• Reconcile payroll data with the Payroll Director and Finance to ensure accuracy in employee data, benefits, and GL reporting.
• Prepare payroll reports, support audits (including DCAA), and provide documentation for month-end close and year-end filings (W-2s, 941s, 1099s).
• Ensure compliance with federal, state, and local payroll laws, as well as government contracting requirements (SCA, FAR).
• Investigate and resolve payroll discrepancies; serve as a trusted resource for employee payroll questions.
• Support payroll system enhancements, implementations, or integrations in Costpoint and UKG.
• Assist with payroll tax reporting, quarterly and annual filings, and state income tax/SUI registrations.