Senior Payroll Specialist at Comfort First Heating & Cooling LLC

Sanford, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

0.0

Posted On

10 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Multi-State Payroll, Compliance, System Optimization, Audits, Mergers And Acquisitions, Garnishments, Tax Compliance, Reconciliation, Month-End Close, Year-End Close, Internal Controls, Stakeholder Management, Confidentiality, Paylocity, SAGE Intacct

Industry

Consumer Services

Description

Description The Senior Payroll Specialist is responsible for leading end-to-end, multi-state payroll operations for approximately 300 employees, ensuring accuracy, compliance, and operational excellence. This role serves as a subject-matter expert across payroll processing, compliance, system optimization, audits, and mergers and acquisitions, while enhancing the current payroll team's capabilities and preparing for future growth. Key Responsibilities · Review and oversee weekly multi-state payrolls for approximately 300 employees, including wages, commissions, overtime, benefits, leave, loans, garnishments, taxes, and other earnings and deductions. · Promptly address payroll-related questions or concerns raised by employees or supervisors · Ensure full compliance with federal, state, and local payroll regulations, including FLSA, IRS, wage and hour laws, and state leave requirements. Reconcile retirement and healthcare contributions weekly. · Reconcile payroll journal entries digitally transmitted from Paylocity to SAGE Intacct; support month-end and year-end close activities. · Oversee payroll tax compliance, including quarterly and annual filings, W-2 processing, reconciliation of tax liabilities, and resolution of agency notices in coordination with third-party payroll vendors. · Prepare and review monthly, quarterly, and year-end payroll reporting related to gross pay, taxes, benefits, and statutory filings. · Maintain accurate payroll records, data integrity, internal controls, documentation, and retention in accordance with regulatory requirements. · Respond to and support internal and external audits by providing documentation and ensuring appropriate system controls and access. · Stay current on changes in payroll tax laws, regulatory requirements, and best practices to ensure ongoing compliance. Requirements · 5+ years of multi-state payroll experience, with complex commission and/or bonus plans for at least 300 people · Deep knowledge of payroll operations, including preparation, reconciliation, compliance, internal controls, and payroll tax requirements. · Strong understanding of federal, state, and local payroll laws, state retirement requirements, and statutory reporting. · Highly organized, detail-oriented, and capable of managing competing priorities in a high-volume, high-commission environment. · Excellent communication, customer service, and stakeholder management skills. · High integrity, sound judgment, and a strong commitment to confidentiality and discretion. · Must be on-site in Sanford, NC Preferred Skills · Bachelor’s Degree in Accounting, Finance, or Business Administration · CPP (Certified Payroll Professional) certification · Previous experience with Paylocity

Responsibilities

The Senior Payroll Specialist leads end-to-end, multi-state payroll operations for about 300 employees, focusing on accuracy, compliance, and operational excellence across processing, system optimization, and audits. Key duties include overseeing weekly payroll runs, ensuring regulatory compliance, reconciling journal entries, and managing payroll tax filings.