Senior Payroll Specialist at Optima Office

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

45.0

Posted On

14 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Administration, Compliance, ADP Payroll System, Excel, Analytical Skills, Problem-Solving, Organizational Skills, Communication Skills, Customer Service, Confidentiality, HRIS Integrations, Payroll Processing, Supervisory Experience, Payroll Audits, Reporting, Documentation

Industry

Business Consulting and Services

Description

Description Optima Office is recruiting for an experienced Senior Payroll Specialist for one of our most prestigious clients in Temecula, CA. The Senior Payroll Specialist will oversee all aspects of payroll administration for our client’s organization. The ideal candidate brings deep expertise in payroll operations, compliance, and systems, and is committed to accuracy, confidentiality, and exceptional service. Requirements Requirements Required Experience and Qualifications CPP (Certified Payroll Professional) Certification Required 5+ years of experience in payroll administration, including multi-state payroll processing. Strong knowledge of payroll regulations, tax requirements, and compliance best practices. Proficiency with ADP payroll system and strong Excel skills. Demonstrated ability to handle confidential information with discretion. Exceptional analytical, problem-solving, and organizational skills. Strong communication and customer-service orientation. Preferred Qualifications Experience managing payroll in 350 plus organization and for diverse employee groups (hourly, salaried, tipped. etc.). Supervisory experience. Familiarity with HRIS integrations and payroll system implementations. Essential Duties and Responsibilities: The Senior Payroll Specialist will manage activities in the following functional payroll disciplines: Manage all Payroll Functions in the Company. Facilitate a diverse and inclusive culture based on Company values/standards. Manage end-to-end payroll processing for all payroll cycles, ensuring timely and accurate pay for all employees. Maintain compliance with federal, state, and local payroll laws, wage and hour regulations, and internal policies. Oversee payroll audits, reconciliations, and reporting, including quarterly and year-end filings (W-2s, 941s, etc.). Serve as the primary point of contact for payroll-related inquiries, resolving issues efficiently and professionally. Ensure accurate setup and maintenance of employee records, earnings codes, deductions, and tax configurations. Collaborate with HR, Finance, and departmental leaders to support business needs and process improvements. Lead payroll system enhancements and participate in new payroll or HRIS implementations as needed. Develop and maintain payroll procedures, checklists, and documentation to support operational consistency. Prepare, review, and distribute payroll reports to internal stakeholders. Partner with external vendors, auditors, and agencies as required. You Will Be a Good Fit for This Role if You Are: Diplomatic and strategic while working independently and managing competing priorities to meet deadlines. Willing to take the initiative and be an influential member of management. A strong communicator who can lead group meetings and training. Resourceful, with strong problem-solving and analytical skills. Detail oriented and focused on quality in a faced paced manner. Proficient in MS Office (Outlook, Excel, Word, PowerPoint), HRIS, and Software. Able to push and pull, stand for extended periods, stoop, bend, climb stairs, work in an outside agricultural and kitchen environment and occasionally in extreme heat as needed, and lift items repetitively weighing up to 25 pounds. Benefits: Health, Dental & Vision 401K Matching Plan Life Insurance Hospital Confinement Plan Pet Insurance 3 weeks of PTO 2 Paid Holidays (Thanksgiving + Christmas) + 6 Admin Holidays Compensation: $40-$45/ hour Working Conditions Standard office environment Occasional extended hours may be required during peak periods (year-end, audits, system updates).

Responsibilities

The Senior Payroll Specialist will manage all payroll functions, ensuring timely and accurate pay for all employees while maintaining compliance with payroll laws. They will also oversee payroll audits, reconciliations, and serve as the primary contact for payroll-related inquiries.