Senior Payroll Specialist at QCR Holdings, Inc.

Moline, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

75000.0

Posted On

16 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Data Entry, Tax Compliance, General Ledger, Analytical Skills, Attention to Detail, Communication Skills, HRIS, Microsoft Office Suite, Problem Solving, Confidentiality, Team Collaboration, Time Management, Regulatory Compliance, Process Improvement, Employee Relations

Industry

Financial Services

Description

Description TITLE: Senior Payroll Specialist DEPARTMENT: 998 – Human Resources JOB SUMMARY: The Senior Payroll Specialist will play a key role in supporting the Human Resources team and overall organization, by ensuring smooth daily operations of the payroll function of the organization. This role will collaborate with all human resources team members to implement policies, systems, workflows and procedures and to help execute various human resources programs and initiatives. This role will entail other duties based on needs of the department and ability to take on additional responsibilities once payroll process has been mastered. ESSENTIAL FUNCTIONS: Execute the biweekly payroll functions in compliance with external regulations and internal policies for the entire organization, including, entering of data into payroll software, changing recurring earning and deductions, maintaining all changes to payroll records, tracking and entering all commissions and bonuses, and maintaining personal time off plans. Create and/or enter all required bi-weekly, monthly and annual payroll entries to be entered into the general ledger in collaboration with the accounting department. Reconcile the quarterly tax returns completed by the payroll provider to ensure accuracy of reporting and payments. Reconcile year end returns and w-2’s to ensure accuracy of reporting. Create and maintain payroll tax withholding accounts, as needed, and handle all miscellaneous invoices, refunds, and inquiries that come from tax agencies. Understand the general ledger system and how payroll ties to the general ledger and checking accounts and is able to make correcting entries to ensure accuracy of the general ledger system and checking account balances. Research general ledger or checking account offages and work with appropriate team members to resolve issues through entries and/or payroll adjustments. Solve issues concerning payroll, answers inquiries, and enforce payroll policies. Manage regular preparation of relevant management reports, including bi-weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, benefit deductions, etc.). Prepare annual compensation surveys and miscellaneous surveys throughout the year. Maintain employee payroll records and files. Manage and submit invoices from HR vendors. Provide information for internal audits required by the internal audit department. Collaborate with team members to solve employee and payroll issues. Keep current with all payroll related compliance matters and updated laws and regulations. Critically review and analyze current payroll and tax procedures in order to recommend and implement changes leading to best-practice operations and efficiencies. Implement enhancements and improvements on current processes and procedures leading to best practices. Foster and preserve a culture of inclusion. Assist with other total rewards functions (e.g., benefits, compensation) as needed. Additional duties and responsibilities may be required to support the company’s mission, vision and values. QUALIFICATIONS: Bachelor’s degree in business, human resources, or accounting, or equivalent work experience. Minimum four years’ experience in Human Resources or similar field, with experience in payroll. Familiarity with benefits systems, HRIS (Paylocity preferred), and payroll software. Knowledge of how payroll flows to general ledger (GL) and checking accounts and experience with researching reconciliation offages with ability to understand how to appropriately correct them. Strong attention to detail and ability to handle multiple tasks and projects simultaneously. Ability to work independently and maintain a high level of confidentiality with sensitive information. Ability to follow policies and procedures directed by a highly regulated and audited industry. Ability to communicate professionally with all members of the organization and assist with issues in a timely manner. Banking industry knowledge and experience is preferred but not required. Strong analytical and critical thinking skills. Strong verbal, written and interpersonal communication skills. Proficient with Microsoft Office Suite or related software. WORKING CONDITIONS: Duties are performed in a professional office environment. Some travel to other bank entities required. SALARY & BENEFITS: The salary range for this position is $60,000-$75,000 annually. The actual starting salary will be based on qualifications and business needs and may vary, as permitted by applicable state law. This position is a regular full-time position, and individuals employed as regular full-time, are eligible for the following benefits subject to the terms, limitations and conditions of each benefit plan: Health, Dental, Vision, Life Insurance, Disability Insurance, FSA, HSA, 401K, Employee Stock Purchase Plan, Paid Time Off, Paid Holidays and additional Voluntary Supplemental Insurance. At QCR Holdings, Inc. we are committed to fostering and preserving a culture of diversity, equity, and inclusion and strongly believe that it's our differences - of all kinds - that make our company and our communities better and stronger. QCR Holdings, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or other protected class status. It is the policy of QCR Holdings, Inc. to comply with the Americans with Disabilities Act by providing reasonable accommodations to enable qualified individuals with disabilities to access the job application and interview process, to perform the essential functions of the job, and to receive equal access to other benefits and privileges of employment.

Responsibilities

The Senior Payroll Specialist will execute biweekly payroll functions and ensure compliance with regulations and internal policies. They will also manage payroll records, resolve payroll issues, and prepare management reports.