Senior Payroll Specialist at WorkMotion

, , Poland -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Operations, Outsourced Payroll Vendors, End-to-End Payroll Cycles, Data Validation, Payroll Reconciliation, Stakeholder Communication, Local Payroll Legislation, Statutory Requirements, Cost Calculators, Gross-to-Net Calculations, Attention To Detail, Analytical Skills, Process Driven Approach, English Fluency, Multi-Country Payroll, EOR Payroll Models

Industry

Human Resources Services

Description

Tired of the 9-to-5 grind? Imagine a World without borders, where opportunities are endless. That's the future of work, and we're building it at WorkMotion. Our all-in-one HR platform makes it easy to hire and manage global teams, ensuring compliance and streamlining processes. So, whether you're a digital nomad or a remote-first company, we've got you covered. Ready to join the future of work? Let's build something amazing together. As we value work-life balance, please only apply if you're based within 2 hours of the Central European Timezone. Our payroll team is looking for a detail-oriented, highly organised, and motivated individual to join us as a Senior Payroll Specialist. In this role, you'll be the primary owner of a portfolio of entity and partner payrolls, ensuring compliant, accurate and timely delivery while providing an exceptional experience to our clients and their employees. What you will do: Independently manage end-to-end monthly payroll cycles for an assigned entities and partners, in line with our Confluence country process guides and SLAs. Coordinate data collection, validation, and submission to outsourced partners, ensuring inputs are complete, accurate, and on time. Review vendor draft payrolls and supporting reports, performing detailed checks and reconciliations (gross-to-net, contributions, employer cost) before sign-off according to the approval matrix. Own customer and internal stakeholder communication for your payrolls, managing queries from employees, clients, People & Culture, Finance and other teams in a clear, empathetic and professional manner. Act as a subject-matter expert for your countries, maintaining a deep understanding of local payroll legislation and statutory requirements using official sources, Guru and Confluence. Own and maintain cost calculators and gross-to-net tools for your entities, ensuring accurate cost booking for billing and supporting Finance with payroll cost reconciliations. What we are looking for: Strong experience in end-to-end payroll operations, including working with outsourced payroll vendors or partners, with a proven track record of managing multiple payrolls or entities independently. Deep legislative and operational payroll knowledge in at least one country, with the ability to interpret and apply statutory rules using official guidance and internal knowledge tools (Guru/Confluence). Solid understanding of gross-to-net calculations, employer and employee social contributions, and total employer cost concepts, plus experience using and maintaining payroll tools such as cost calculators and reconciliation templates. Excellent communication skills with a strong customer service mindset, able to explain complex payroll topics in simple, empathetic terms to non‑experts. High attention to detail, strong analytical skills, and a structured, process-driven approach to problem solving, including adherence to approval matrices and documented procedures. Fluency in English (written and spoken); additional languages are a plus. Desirable (but not required): Experience in a multi‑country or high‑volume payroll environment. Exposure to partner/PEO/EOR payroll models and working across different jurisdictions. Experience contributing to payroll process improvements or tool optimisation projects. Familiarity with knowledge bases (e.g. Guru) and documentation tools (e.g. Confluence). Global, remote, and thriving: We're a global team of talented individuals spread across 26 countries. Our WorkFlex program lets you work from anywhere, anytime. Whether it's a beachside office or a cosy home office, the choice is yours. Your well-being is our priority: We know mental health matters, which is why we offer a dedicated Well-Being Day—a full day off just to recharge and relax. Get fit and stay active: Whether it’s yoga, weightlifting, or a quick jog—work out on your terms, at a discount with our subsidised gym memberships. Learn, grow, and develop: We believe in constant growth. With our Training & Development Allowance, you’ll have all the opportunities you need to keep expanding your skills and knowledge. Stay connected: Take part in exciting annual team meetups! Diversity is our superpower: We are proud to be an equal opportunity employer, committed to fostering a diverse and inclusive workplace. *Benefits vary depending on location due to local laws and regulations. At WorkMotion, we’re proud to be an equal opportunity employer. If you need any accommodations during the recruitment process, just let our Recruitment Team on Jobs@WorkMotion.com. We’re here to support you every step of the way!

Responsibilities

The specialist will independently manage end-to-end monthly payroll cycles for assigned entities and partners, ensuring compliance and timely delivery while coordinating data submission to outsourced partners. This role involves reviewing vendor draft payrolls, owning stakeholder communication, and acting as a subject-matter expert for local payroll legislation.