Senior Payroll Tax and Accounting Specialist at ProDriven Global Brands

Itasca, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

99000.0

Posted On

21 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Tax, Payroll Accounting, Compliance, Tax Filings, General Ledger, UKG Pro, Reconciliation, Audit Support, Issue Resolution, Multi-State Compliance, Data Analysis, Process Improvement, Vendor Management, Excel, VLOOKUPs, Pivot Tables

Industry

Manufacturing

Description

About Us WHY PRODRIVEN GLOBAL BRANDS? BECAUSE WE ARE THE PROFESSIONAL’S CHOICE! You will find our market leading products and brands on job sites all over the world. Focusing on end users' needs and delivering exceptional customer experience drives our success. Our entire process—from research to engineering to manufacturing to commercialization—creates products that ensure ease of use, productivity, durability and safety for the end user. On jobsites across the world, ProDriven Global Brands are most preferred. Presently this position is in a hybrid status with a minimum of 1 day per month in the office for collaboration, teamwork, and business needs. The status and minimum in-office requirements are subject to change based on evolving business needs. Overview Are you a payroll tax expert who thrives in complexity and takes pride in precision? We’re looking for a seasoned professional to own and elevate our payroll tax and accounting operations across the U.S. This is a high-impact role where your expertise directly ensures compliance, strengthens financial accuracy, and drives continuous improvement. If you enjoy solving complex payroll challenges, partnering cross-functionally, and making systems and processes better, this could be a great fit. Responsibilities Tax Compliance & Filings Ensure timely and accurate payroll tax filings across federal, state, and local jurisdictions (941s, W-2s, W-3s, 1099s) Stay current on U.S. payroll tax regulations and maintain ongoing compliance Reconcile payroll tax withholdings and deposits to ensure accurate reporting and remittance Lead quarter-end and year-end payroll tax activities, including filings, adjustments, and balancing Payroll Accounting & General Ledger Own payroll-related GL activity within UKG Pro, including balancing and maintaining accounts after each payroll Ensure payroll journals accurately reflect wages, taxes, and benefit liabilities Reconcile payroll entries to the general ledger and partner with Finance to resolve discrepancies Prepare and validate payroll accounting reports and maintain system structures (locations, departments, account mappings) Audit, Reporting & Controls Prepare payroll tax and accounting reports for audits and regulatory filings Support audits including 401(k) and workers’ compensation Respond to auditor and agency inquiries with accurate, timely documentation Perform reconciliations across payroll registers, tax filings, and financial statements Issue Resolution & Expertise Investigate and resolve complex payroll tax discrepancies across multi-state jurisdictions Manage escalations and high-risk compliance issues Serve as a subject matter expert for payroll tax, multi-state compliance, and payroll adjustments Lead guided and standard adjustment processes within UKG Pro Analysis, Systems & Process Improvement Analyze payroll and tax data to identify discrepancies, trends, and compliance risks Lead process improvements and system enhancements focused on automation, accuracy, and scalability Maintain documentation for payroll tax and accounting processes, including reconciliation procedures Partner with Accounting and IT to strengthen payroll-to-GL integration and data accuracy Vendor Management & Multi-State Compliance Partner with external vendors (UKG, Ceridian Dayforce) to ensure accurate tax filing and reporting Manage relationships with tax authorities and auditors to resolve issues efficiently Ensure proper setup and maintenance of tax codes and withholdings Handle complex multi-state scenarios, including non-resident taxation and reciprocal agreements Performs other duties as assigned within the scope of responsibilities and requirements of the job Performs Essential Job Functions and Duties with or without reasonable accommodation Qualifications Education, Licenses, and Certifications Associate's degree in accounting, finance or related field preferred or equivalent work experience required Years of Experience and Knowledge 5 ~ 7 years of payroll tax and payroll accounting experience required including multi-state and Canadian payroll. Skills and Abilities Strong Excel skills (Pivot Tables, VLOOKUPs, Business Intelligence, data validation, and analysis). Strong understanding of payroll tax and accounting principles and general ledger reconciliation. Experience leading quarter-end and year-end tax close activities. Excellent attention to detail, analytical thinking, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment Travel Requirements 0% ~ 10% travel domestically required Salary Range: $81,000 - $99,000 The pay range listed is for Illinois based roles. It is not typical for a candidate to be hired at or near the top of the pay range. Specific compensation offered to a candidate may be influenced by a variety of factors including skill sets, qualifications, experience, education, certifications, training, and location. Benefits: 401(k) company match Medical insurance Dental insurance Vision insurance Life and disability insurance Paid time off EEO Statement ProDriven Global Brands is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. ProDriven Global Brands is an equal opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants to ProDriven Global Brands are considered for employment without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status or any other protected characteristic. ProDriven Global Brands will not tolerate discrimination or harassment of any kind based on these characteristics. #LI-Hybrid #LI-RR1 Cleveland, OH; Pittsburgh, PA

Responsibilities

This role is responsible for ensuring timely and accurate payroll tax filings across all federal, state, and local jurisdictions, while also owning payroll-related General Ledger activity within UKG Pro, including balancing and maintaining accounts after each payroll run. The specialist will also lead quarter-end and year-end payroll tax activities and partner with Finance to resolve discrepancies in GL reconciliation.