Senior Personal Assistant / Executive Assistant at Colliers International EMEA

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

0.0

Posted On

20 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Diary Management, Travel Coordination, Stakeholder Engagement, Microsoft Office, AI Tools, Prioritisation, Professional Communication, Client Engagement, Project Assistance

Industry

Real Estate

Description

Company Description Colliers is enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. Job Description As the Senior Personal Assistant/ Executive Assistant to the Managing Director, Clients & Markets, you will go beyond traditional administration to become a trusted partner, proactively managing priorities, anticipating needs and driving outcomes. This is a fast-paced, high-profile role reporting into the Managing Director, with broad stakeholder exposure across Australia and APAC, where your ability to stay organised, communicate clearly and execute with precision will be critical. Key Responsibilities Executive Support: Manage diaries, emails, travel and leadership requirements with a strong focus on prioritisation and proactive delivery Meetings & Coordination: Prepare agendas and materials in advance, and ensure follow-ups, actions and communications are delivered within 24 hours Client Engagement: Support national client programs, track key metrics and prepare reporting for leadership Collaboration: Partner with Service Line and Geographic Leaders to coordinate activity and drive best practice Strategic Support: Assist with projects, stakeholder engagement and initiatives that support business growth Qualifications • Experience in senior executive support • Highly organised with strong prioritisation skills • Proactive mindset with the ability to anticipate needs and take ownership • Clear, concise and professional communication skills • Advanced Microsoft Office capability • Proven ability to leverage AI tools to drive efficiency and streamline workflows • Real estate experience advantageous Additional Information We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment. Experts join experts, and we welcome you to join us as we lead the industry into the future. Department: Business Services Employment Category: Permanent Full Time

Responsibilities

Provide high-level executive support to the Managing Director, including managing diaries, travel, and leadership requirements. Act as a trusted partner to coordinate national client programs and drive business growth initiatives across APAC.