Senior Portfolio Support Officer at Flinders University

Adelaide, South Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

98398.0

Posted On

15 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Written Communication, Interpersonal Skills, Oral Communication, Administrative Skills, Problem Solving, Attention to Detail, Organizational Skills, Email Management, Calendar Management, Editing Skills, Meeting Coordination, Confidentiality, Judgment, Initiative, Information Analysis

Industry

Research Services

Description

Continuing | Full-Time Higher Education Officer Level 6 | $92,287 - $98,398 p.a. + 17% Superannuation Location: Bedford Park/Kaurna Country View Position Description About the Role Are you ready to elevate your career and be a driving force behind the success of the Office of the Vice-Chancellor? We are seeking a highly motivated and organised individual for the role of Senior Portfolio Support Officer and Executive Assistant to the Chief of Staff. Your contributions will play a pivotal role in ensuring seamless operations and efficiency within the Office of the Vice-Chancellor (Engagement portfolio), as you take on the challenge of coordinating a diverse range of complex tasks and functions. Key responsibilities include: Masterfully manage a spectrum of administrative and organisational tasks, showcasing your ability to juggle responsibilities with finesse and attention to detail. Take charge of the correspondence flow, crafting impeccable draft responses, background materials, notes, and presentations that reflect the excellence of our institution. Showcase your prowess in email and calendar management, ensuring the Chief of Staff’s schedule is well-orchestrated. Sharpen your editing skills as you prepare, edit, and distribute professional-standard written material, including correspondence, reports, and presentations. Be the go-to expert for staff meetings, committees, and working parties. From scheduling to managing diaries, preparing agendas, taking minutes, and executing follow up tasks, you will be the backbone of executive support in the Office of the Vice-Chancellor. About You Bring your commitment to excellence and exceptional attention to detail to the forefront in this important role. As our ideal candidate, you possess the ability to collate, analyse information from various sources, ensuring high-quality outcomes that dive success. Some of the key position capabilities of the role include: Well-developed written communication skills, creating polished correspondence, agendas, minutes, briefs, and other documents. Strong, effective, and diplomatic interpersonal and oral communication skills, engaging seamlessly with staff at all levels. Administrative virtuoso and experience in providing high-level administrative services, exercising judgement, initiative, and confidentiality to support senior management. Strong problem-solving capabilities, working autonomously to prioritise tasks and meet deadlines with finesse. The ideal candidate will possess a relevant tertiary qualification or an equivalent combination of experience and/or education and/or training. Life at Flinders We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world. Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders? 17% Superannuation + salary packaging options Flexible working arrangements Wide range of professional development activities and services We embrace diversity and promote equity and inclusion for all students and staff Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia). Our Commitment to Reconciliation and Indigenous Employment Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies. Please see here for our Reconciliation Action Plan Please see here for our Indigenous Workforce Strategy Prescribed Conditions for Employment A current Nationally Coordinated Criminal History Check which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position. A criminal record will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role. How to Apply and Information You are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description. For more information regarding this position, please contact Lisa Sampson Certification Applications to be submitted before 10.00pm: 28 Jan 2026 At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities. Flinders. Fearless. Flinders University is a globally focused, locally engaged institution with a reputation for excellence in teaching, learning and research. Students are at the heart of Flinders – we’re focused on supporting their exceptional learning experience and equipping them with the skills to succeed in life beyond study. Our touchstone is that university life is enjoyable and enriching for all students, and our campuses are energising places for our staff.

Responsibilities

The Senior Portfolio Support Officer will manage a variety of administrative and organizational tasks, ensuring efficient operations within the Office of the Vice-Chancellor. Responsibilities include managing correspondence, scheduling, preparing agendas, and providing executive support.