Senior Procure to Pay Specialist at Klaviyo

Boston, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Apr, 26

Salary

108000.0

Posted On

12 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Procure-to-Pay, Invoice Processing, Vendor Payments, Accruals, Reconciliations, Data Analysis, Process Improvement, Microsoft Excel, Microsoft Office Suite, NetSuite, Coupa, Problem-Solving, Communication, Judgment, Stakeholder Management

Industry

Marketing Services

Description

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny. Job Summary The Senior Procure-to-Pay & Accounts Payable Operations Specialist will own end-to-end Procure-to-Pay execution for their aligned category, with a primary focus on Accounts Payable operations. This role is responsible for ensuring accurate and timely invoice processing, vendor payments, accruals, and reconciliations while also supporting procurement execution and stakeholder needs. This individual operates autonomously within their category, partners closely with Procurement, Accounting, and business stakeholders, and drives continuous improvement across Procure to Pay and Accounts Payable processes through data, controls, and system optimization. What You’ll Do You will play a key role in supporting Klaviyo’s Procure-to-Pay organization by owning complex Accounts Payable operations and Procure-to-Pay activities for your assigned categories. This role operates with a high degree of autonomy and judgment, partnering closely with Procurement, Accounting, and business stakeholders to ensure accuracy, compliance, and continuous improvement across AP and P2P processes. Own end-to-end Accounts Payable processes for assigned categories, including complex invoice review, exception handling, and payment execution Serve as a subject matter expert for Accounts Payable and Procure-to-Pay processes, supporting stakeholders and resolving escalated issues Ensure vendor invoices are processed accurately, timely, and in compliance with accounting policies and internal controls Support month-end and year-end close activities including accruals, variance analysis, accounts payable reconciliations, and audit documentation Partner with Accounting and Internal Audit to support audits and regulatory requirements, including 1099 reporting Create, review, and manage Purchase Requisitions and Purchase Orders with a strong focus on downstream Accounts Payable accuracy Monitor and manage Purchase Orders to ensure correct invoicing, timely payments, accurate accruals, and proper closure Take ownership of procurement requests from intake through payment, applying judgment based on spend, risk, and complexity Partner with Procurement Category Managers on vendor onboarding, low-dollar sourcing activities, and contract execution support Analyze Accounts Payable and Procure-to-Pay data to identify process gaps, control risks, and improvement opportunities Contribute to process documentation, standardization, and system enhancements Who You Are You bring strong experience in Accounts Payable and Procure-to-Pay operations and are comfortable owning complex workflows You apply sound judgment and problem-solving skills to resolve issues independently You are detail-oriented while also able to see opportunities for process improvement You communicate confidently with cross-functional partners and vendors You thrive in a fast-paced, evolving environment You’ve already experimented with AI in work or personal projects, and you’re excited to dive in and learn fast. You’re hungry to responsibly explore new AI tools and workflows, finding ways to make your work smarter and more efficient. Required Qualifications 5+ years of experience in Accounts Payable and Procure-to-Pay operations Demonstrated experience supporting month-end close, accruals, reconciliations, and audits Proficiency in NetSuite, Coupa,, ZipHQ, or other Procure to Pay systems preferred Advanced proficiency in Microsoft Excel and Microsoft Office Suite Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant’s job-related skills, relevant experience, education or training, and work location. In addition to base salary, our total compensation package may include participation in the company’s annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process. Base Pay Range For US Locations: $72,000—$108,000 USD Get to Know Klaviyo We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us. AI fluency at Klaviyo includes responsible use of AI (including privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed. By participating in Klaviyo’s interview process, you acknowledge that you have read, understood, and will adhere to our Guidelines for using AI in the Klaviyo interview Process. For more information about how we process your personal data, see our Job Applicant Privacy Notice. Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law. IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).

Responsibilities

The Senior Procure-to-Pay Specialist will manage end-to-end Accounts Payable processes and ensure compliance with accounting policies. This role involves partnering with various stakeholders to drive continuous improvement in Procure-to-Pay operations.