JOB SUMMARY:

The Senior Procurement Specialist serves at the discretion of the Assistant Director of Procurement & Contracts Administration, conducts a full range of complex procurement activities from beginning to end. Serve as the subject matter expert and technical assistance source for interpretation of federal, state, and local law and the Agency’s procurement policies and procedures.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Interpersonal Skills

Interact professionally while maintaining effective working relationships with MDHA Leadership, coworkers, company representatives, and government officials; develop and maintain effective working relationships with salespersons, vendors, and members of the public. Knowledge of the principles and practices of project management. Ability to work effectively under stress, close deadlines, and competing demands.

• Regulatory Expertise

Knowledge of federal, state, and local laws and regulations governing procurement policies and practices; excellent management, leadership, and interpersonal skills; ability to communicate effectively, orally and in writing in both formal and informal settings; must be detail-oriented; ability to analytically solve problems, make sound judgments and exercise good decision making-ability to perform short and long-range planning.

• Resilience

Willingness, mental and physical ability to perform the duties involved in this classification. The ability to perform work with or without accommodation requires sitting, standing, and walking; dexterity of hands, clarity of vision, speech, and hearing; and powers of observation; other physical duties as required.

• Software Management

Skilled in Microsoft Word, Excel, PowerPoint, and other Microsoft software. Preference for Yardi experience. Proficiency in contract management software and systems.
Employment Standards

PREFERRED EDUCATION AND EXPERIENCE REQUIRED

Bachelor’s degree in business, finance, supply chain management, economics or related field, plus 3 to 5 years of experience in procurement and contract administration. Must be able to obtain the Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) designation within 12 months of hire. Experience with procuring residential construction and maintenance services is preferred

ESSENTIAL FUNCTIONS

• 
  
  
  
• Inventory Management

• Assist in the maintenance of the materials inventory system as requested.
• Contract Administration
• Coordinate all phases of contractor selection process, in accordance with applicable state and federal rules, regulations, and policies:
• Develop, negotiate, and administer unique, complex, high-risk (i.e., highly visible, politically sensitive), legally binding contracts for goods, trade services, architectural and engineering (A&E), and non-A&E personal and professional services.
• Modify contract terms and conditions, funding arrangement (e.g., through in-dept cost analysis and/or use of economic forecasting techniques), or policy interpretation throughout the pre-award and post-award phases for prime contractors, and related subcontractors, to ensure contract compliance/performance (i.e., interpretation of contract terms and conditions, dispute resolution, processing of contract amendments/change orders).
• Draft and process contract documents, including final drafts for execution and distribution.
• Coordinate contract amendment process, ensuring that amendments follow original solicitations and contracts Statement of Work.
• Administer and manage executed contracts (e.g., assess situation/needs; make decisions and take appropriate measures regarding deliverables, cost, invoice, payments, and dispute resolution.) Maintain all contract records and files per the Agency’s procedures, HUD requirements, all applicable state and local laws, and sound business practices.