SENIOR PROGRAM ANALYST - 48002545 at Florida Department of Agriculture and Consumer Services

Tallahassee, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jan, 26

Salary

67000.0

Posted On

02 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Collection, Data Analysis, Management Principles, Accounting Principles, Problem Solving, Budgeting, Grant Management, Financial Monitoring, Compliance, Communication, Training Facilitation, Research, Collaboration, Technical Assistance, Statutory Interpretation, Program Evaluation

Industry

Government Administration

Description

Requisition No: 860323 Agency: Department of Education Working Title: SENIOR PROGRAM ANALYST - 48002545 Pay Plan: Career Service Position Number: 48002545 Salary: $50,584.67 -$67,000/ annually Posting Closing Date: 11/05/2025 Total Compensation Estimator Tool Florida Department of Education Division of Early Learning Location: Tallahassee Turlington Building Position Title: Sr. Program Analyst Salary Range: $50,584.67 - $67,000.00 CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY APPLICATION INFORMATION & HIRING REQUIREMENTS Application Information: Your Candidate Profile (application) must be complete in its entirety. Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida Agency Any position held by a Florida University All periods of employment from high school graduation All periods of current or prior unemployment Gaps 3 months or more must be accounted for* Any Education Any Volunteer Experience Your resume and application must match *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application. Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. Hiring Information and Requirements: The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system. If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only. If you are missing any of the items above, your packet may be held up at the final review step. NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. OFFICE CONTACT: Lourine Phillips: 850-717-8553 JOB DESCRIPTION: This is a highly responsible, professional work requiring a substantial degree of independent activity to both oversee and support complex programs for the Division of Early Learning (DEL). The employee is expected to demonstrate knowledge, skills, and ability to prepare, provide, and deliver quality work products representative of the Department’s commitment to quality, efficient services and practices. Where applicable, the employee will demonstrate quality document preparation and dissemination evidenced by accuracy, correct grammar and format, appropriate content, proper approvals and timeliness. The Division of Early Learning (DEL) is establishing a statewide financial facilitator to assist coalitions in the provision of effective early learning programs in compliance with all state and federal laws, rules and regulations in collaboration with the early learning coalitions. Serve as a statewide early learning financial expert to early learning coalitions for the DEL financial management practices. Providing approved training, technical assistance and consultation services to early learning coalitions regarding DEL finance and budget processes. DUTIES & RESPONSIBILITIES: (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that all responsibilities will be designated and directed by the DEL Financial Administration and Budget Services Manager. The primary duties and responsibilities shall include, but are not limited to: This position serves as the Lead Grant Manager within the Finance and Budget Administration Section (FABS) Grants Management. This is highly responsible, professional work requiring a substantial degree of independent activity to both oversee and support complex programs for the Division of Early Learning. This position involves financial and grant management for the statewide delivery of school readiness, voluntary pre-kindergarten and other programs as assigned by management. This position includes researching and interpreting federal and state rules and regulations governing expenditures, cost principles, grants and administration of school readiness, voluntary pre-kindergarten and other programs and the ability to apply those statutes and regulations to ensure state and federal funds are properly expended. As lead, this position is responsible for assisting withs the development of the early learning grant agreement for early learning coalitions and RCMA, as well as statewide contracts with other subrecipients assigned by Division management. This includes scheduling meetings with other business units and the early learning coalitions, researching changes in state or federal laws, rules, and regulations, and proposing edits and/or new language for the upcoming agreement or amendments, as applicable. Responsible for the reviewing of submitted invoices to ensure completeness and accuracy of expenditures and supporting documentation processed by the grant/ managers prior to submitting for payment, Responsible for tracking invoice status, acting as back up to grant managers and or supervisor when on leave and providing technical assistance to both internal and external stakeholders. Maintaining spreadsheets containing statewide coalition/subrecipient allocation, budget, and expenditure data to evaluate monthly and year-to-date spending. Assists in the review and analysis of expenditure projections to inform management decision making processes, including de- obligation and reallocation of funds, targeted technical assistance needs, and state level budget/revenue impacts. Provide technical assistance and guidance with budgets by OCA’s, allowable expenditures, and related financial requirements of the school readiness and voluntary pre-kindergarten programs to local Early Learning coalitions or other subrecipients. Prepares and routes forms required by the Department of Financial Services (DFS) for the annual certification of the accuracy and completeness of DEL state projects included in the Catalog of State Financial Assistance (Catalog). Identify any additions, deletions, or changes applicable to the current fiscal year in accordance with DFS memorandum instructions and deadlines. Provide recommendations on the development and/or enhancements to all automated financial processes within the FABS unit; participate in implementation of new and existing automated financial processes including invoicing, payment processing and reconciliations. Follow up on early learning coalition corrective actions based on findings contained in invoices and financial monitoring reports. Participate in emergency monitoring teams as assigned. Communicate with Division staff and other professionals as applicable to resolve financial policy and procedural questions. Perform other duties as assigned. WHO WE’RE LOOKING FOR: The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of unit. Attendance is an essential function. LOCATION: This position will report to 325 W. Gaines Street and will work in the Turlingrton building. Telework is not an option. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the methods of data collection and analysis. Knowledge of basic management and accounting principles and practices Ability to collect, evaluate and analyze data and develop recommendations; solve problems, document workflow and other activities relating to the improvement of fiscal operational and management practices. Ability to organize data into logical format for presentation in reports, documents, and other written materials Ability to conduct fact-finding research. Ability to utilize problem-solving techniques. Ability to work independently Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities. Ability to plan, organize and coordinate work assignments. Ability to facilitate training and meetings. Knowledge of appropriate statutes/rules/polices related to school readiness, voluntary pre-kindergarten, and other programs within the State of Florida. Knowledge of federal and state statutes and regulations governing the administration of funds related to school readiness, voluntary pre-kindergarten and other programs and the ability to interpret and apply those statutes and regulations to ensure compliance. Ability to analyze effectiveness of service programs and identify and facilitate adjustments needed to meet needs and program requirements. Ability to work collaboratively with The Division of Early Learning staff, other field representatives, local early learning coalitions, sub-contractors, service providers, and service recipients to carry out continuous quality improvement practices. Knowledge of program monitoring and compliance. Knowledge of accounting, management, non-profit organizations, early child development or related field. MINIMUM QUALIFICATIONS Professional contract or grant management experience Must successfully complete training in contract management and become a certified contract manager within six months of hire in accordance with section 287.057 (15)(c), F.S. PREFERRED QUALIFICATIONS: Preferences will be given to: Possess a Florida Certified Contract Manager (FCCM) certificate. Working knowledge and experience using MFMP, AOD, FACTS. Working knowledge and experience with interpreting Rule, Laws of Florida, Florida Statutes; Reference Guide for State Expenditures; contracts and/or grants management; contract and/or grant budget and allowability; reviewing/processing deliverables and its expenditures/invoicing; monitoring/auditing of documents. Florida Division of Early Learning Mission Statement: The Division of Early Learning will provide access to high-quality programs and services that build a solid foundation for Florida’s youngest learners to reach their highest potential. The division empowers early childhood educators and families by providing choice in education options, support, and provides resources to ensure Florida’s future leaders are ready to learn, graduate and succeed. The Division of Early Learning (DEL) is dedicated to providing accessible, affordable, and quality early learning services for the state’s children and families. In partnership with 30 early learning coalitions and Redlands Christian Migrant Association, DEL delivers three programs: The School Readiness Program (SR) offers financial assistance to low-income families for early education and care so they become financially self-sufficient, and young children can be successful in school in the future. Voluntary Prekindergarten (VPK) is a free educational program that prepares 4-year-olds for success in kindergarten and beyond. Child Care Resource and Referral (CCR&R) is a network that helps families identify and select quality child care options that best meet their needs. FDOE: Division of Early Learning Website WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! * State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option) * Retirement plan options, including employer contributions (www.myfrs.com) * Nine paid holidays and a Personal Holiday each year * Annual and Sick Leave Benefits * Student Loan Forgiveness Program (Eligibility required) * Flexible Spending Accounts * Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided * Career Growth * Highly skilled, professional environment *Maternity and Parental Leave Benefits For a more complete list of benefits, visit www.mybenefits.myflorida.com. * We care about the success of our employees. * We care about the success of our clients. * We are always improving our technology, our tools, our customer’s experiences and ourselves. * A rewarding experience for reliable, compassionate and professional employees. LEAVE INFORMATION: Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month. BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement. SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website. If you experience problems applying online, please call the People First Service Center at (877) 562-7287.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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Responsibilities

The Senior Program Analyst oversees and supports complex programs for the Division of Early Learning, ensuring compliance with state and federal regulations. This role includes financial and grant management for early learning programs and providing technical assistance to coalitions.