Senior Programs Administrator at City of Fountain

Fountain, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

41.35

Posted On

13 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Program Administration, Contracting Policies, Federal Acquisition, Intergovernmental Support Agreements, Procurement, Contract Negotiation, Financial Analysis, Operational Analysis, Statistical Analysis, Policy Implementation, Database Management, Project Leadership, Report Preparation, Public Administration, Coordination, Compliance Monitoring

Industry

Government Administration

Description

Description This opportunity is available until 02/27/2026. Job Summary Under general direction, plans, coordinates, and completes complex administrative, operational, financial, statistical, and other administrative analysis and process assignments; assists Executives and/or Department Managers of the assigned department in the handling of city contracts, and associated operational and technical issues; performs assignments in support of the negotiation, facilitation and administration of Intergovernmental Support Agreements; performs special assignments and resolves operational issues, using knowledge of federal, state and local contracting processes and the operations and policies of the City and assigned Department. Requires technical expertise and experience related to procurement, contracting policies and procedures, and program administration, particularly as it relates to Federal acquisition requirements and processes. Duties and Responsibilities Assists Executive’s and/or Department Managers with administration of interdepartmental and intergovernmental programs and projects; develop recommendations on procedures, standards, and rules related to Intergovernmental Support Agreements (IGSA), procurement processes and contracts; Provides technical advice and support to decision makers regarding the development of IGSA proposals and standard operating procedures. Provides technical expertise and advice to City leadership related to federal contracting processes, policies, procedures, and methods. Coordinates, oversees, and performs professional level administrative support work of all aspects of the development of City procurements; facilitates contract-related activities, to include preparation and tracking of Requests for Proposal, Requests for Information, contract negotiations and evaluation, contract development activities and preparation, contract administration, tracking and management, and related activities. Monitors compliance of appropriate contractual agreements; ensures documents comply with appropriate local, state or federal contract standards; mediates user/provider complaints; facilitates quality control activities. Prepares information necessary for administrative or management decisions and implementation of policies and decisions; particularly related to procurement and contract administration. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices, requisitions, and special government documents. Functions as part of project leadership and implementation team for large federal related contracts, grants and programs, as well a municipal programs and projects. Assists in the design and implementation of systems and forms for use in administration of City programs, particularly focused on Intergovernmental Support Agreements. May assist in planning and executing events and conferences; organizes and facilitates meetings; prepares and delivers oral presentations and reports; On occasion, may serve as City staff liaison, as assigned, to working groups, committees, or teams. Collaboratively works with representatives of other City departments, military units, or community organizations in support of negotiation and implementation of contractual agreements. Establishes and maintains tactful and constructive relationships by collaborating with City employees, including elected and senior officials and managers, the public, military, and other governmental representatives. Identifies issues, options, and projected outcomes and makes recommendations to decision makers; Supports the relationship between the City of Fountain and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; Maintains confidentiality of work-related issues and City information; Complies with all City policies and procedures, as well as applicable local, state, and federal laws, regulations, and requirements related to the performance of assigned duties. Performs other duties and responsibilities as assigned. Supervisor Duties This position has no supervisory responsibilities. Work Environment Work is performed in both a professional office environment and on military installations, municipal facilities, and project sites in support of Intergovernmental Support Agreements and federal contracting activities. While substantial time is spent performing administrative, analytical, and coordination duties in an office setting, this position regularly requires presence in field environments to attend meetings, monitor contract performance, coordinate with military and federal partners, and support program implementation. Field work may involve exposure to varying weather conditions, construction or operational environments, and active municipal or military facilities. The position requires frequent interaction with City leadership, elected officials, military representatives, contractors, and community stakeholders. Work assignments are generally performed during standard business hours, with occasional additional hours as necessary to meet contractual, operational, or project deadlines. Requirements Qualifications Bachelor's degree or equivalent combination of education and experience in Public Administration, Political Science, Accounting, Business, Economics, Project Management, or a related field is required. Six (6) years’ experience with federal contracting and administration, program administration, and/or public procurement practices, preferably in a military or other federal agency or other public agency setting is desired. One (1) or more years’ experience successfully working and interacting with U.S. military representatives and officials on U.S. military installations is required. Ability to obtain the following ICS Certifications: IS100 & 700 within 12 months of hire is required. Required Capabilities Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. To perform the essential job functions and to ensure the safety of themselves, their coworkers, and the public, employees must have the ability to regulate attention; to plan; to understand, remember, and apply information; to effectively interact with others; to concentrate and maintain pace; and to adapt or regulate one’s behavior. Ability to proficiently read, speak, and understand English. Proficiency in non-English languages is highly valued. Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Demonstrated strong verbal and written communication skills, analytical skills, statistical and mathematical abilities and interpersonal skills. Ability to read and interpret documents such as safety rules, operating maintenance instructions and procedure manuals. Ability to write complex reports and distill information for many audiences. This position requires close, distance and peripheral vision. Ability to hear an average conversational voice in a quiet room, using one or both ears, at a distance of six (6) feet. Ability to hear sounds and signals indicating work and safety necessities. This position requires standing, walking and sitting for periods of time. Utilization of hands and fingers to operate office computer keyboard and equipment required. Must be able to reach with hands and arms, and stoop, kneel or crouch if needed. Must be able to lift up to thirty (30) pounds as needed and frequently lift up to ten (10) pounds. This position requires effective proficiency in the use of computer software and applications, office equipment, and professional telephone use. The ability to adequately type quickly with few to no errors is also very important. This position will often require multi-tasking in the use of computer, phone, and office equipment while interacting with clients. Candidates for this position may be required to take and pass technology proficiency assessments prior to employment. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Responsibilities

This role involves planning, coordinating, and completing complex administrative, operational, and financial analysis assignments, while assisting executives with city contracts and operational issues, particularly related to Intergovernmental Support Agreements (IGSA). Key duties include providing technical expertise on federal contracting processes and facilitating all aspects of city procurements from RFP preparation through contract administration and compliance monitoring.