Senior Project & Administration Officer at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

109639.0

Posted On

18 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Project Coordination, Business Operations, Stakeholder Engagement, Portfolio Planning, Governance, Financial Accountability, Briefing Paper Preparation, Resource Management, Workflow Prioritisation, Continuous Improvement, Professional Communication

Industry

Higher Education

Description

About VU: At VU, we aim to be one of the leading impact universities in the world. VU is an impact‑driven university committed to equity, excellence and opportunity. Based in Melbourne’s west and connected globally, we put students first through the VU Block Model®, dual‑sector pathways and strong industry partnerships. We are a values‑led, inclusive workplace where diverse talent is supported to make a real difference. About the Team: The Employment & Engagement portfolio plays a vital role in connecting Victoria University with industry, government and community partners. Comprising multiple specialist units, the team delivers strategic partnerships, events and engagement activities that create real‑world opportunities for students and advance VU’s impact agenda. The team works closely with senior leaders and external stakeholders to deliver meaningful outcomes aligned to the University’s strategic goals. About the Role: The Senior Project and Administration Officer provides high‑level executive, project and administrative support to the Chief Employment & Engagement Officer and their leadership team. The role combines strategic coordination with operational excellence, contributing to portfolio planning, governance, stakeholder engagement and project delivery. This is an opportunity to work across a broad and dynamic portfolio, adding value through strong judgement, initiative and continuous improvement. Position Key Duties * Provide high‑level executive and administrative support to the Chief Employment & Engagement Officer and leadership teams * Coordinate and support portfolio planning, resource management and workflow prioritisation * Prepare high‑quality briefing papers, reports, correspondence and business documentation * Provide project coordination and administrative support across key initiatives and programs * Support stakeholder engagement activities, including liaison with senior internal and external stakeholders * Contribute to the development and continuous improvement of systems, processes and procedures * Support governance, compliance and financial accountability requirements across the portfolio * Assist in fostering a service‑oriented, collaborative and wellbeing‑focused team culture Position Details * Classification: HEP 7 * Salary: $101,288 - $109,639 — Plus Superannuation 17% * Employment Type: Full-time, continuing * Hours per Week: 36.75 * Location: Hybrid – Footscray Park Campus with some work at City Tower campus For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description - Senior Project and Administration Officer [https://webresources.vu.edu.au/hr/employment/pdf/2026/428_17937.pdf] About You: You bring extensive experience in proactive executive support, administration, project coordination, and business operations within a complex organisation. You are a proactive problem-solver with initiative, strong judgement, exceptional communication skills, and professionalism when dealing with confidential matters. You thrive in a fast-paced environment, balancing multiple priorities while maintaining accuracy, quality, and service excellence. Your ability to build strong relationships and partner with senior leaders will be essential to your success. Please note: The University is a Child Safe organisation. You will be required to hold a current Employee - Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.  Who to Contact? For further information relating to the position, please contact: Name: Patrice O'Brien Position Title: Chief Employment & Engagement Officer Email: patrice.obrien@vu.edu.au [patrice.obrien@vu.edu.au] How to Apply To submit your application please click on the Apply button. Applications must be submitted as a single document comprising: * A cover letter * Your curriculum vitae/resume * Your responses addressing all selection criteria located in the position description * Evidence of applicable qualifications, licences and registration Applications will close Sunday 31 May at 5pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU: VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our commitment: Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. As a WGEA Employer of Choice for Gender Equality [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement], we strive to create a place where everyone feels they belong, and we ensure a positive, barrier‑free recruitment experience by providing adjustments and accessible formats upon request at  inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or (03) 9919 5999.

Responsibilities

Provide high-level executive and administrative support to the Chief Employment & Engagement Officer and their leadership team. Coordinate portfolio planning, governance, and project delivery to advance the university's strategic goals.