Senior Project and Administration Officer at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

109639.0

Posted On

03 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Executive Support, Stakeholder Management, Briefing Preparation, Workflow Management, Report Writing, Calendar Management, Process Improvement, Operational Delivery, Data Reporting, Interpersonal Communication, Confidentiality Management

Industry

Higher Education

Description

About VU: At VU, we aim to be one of the leading impact universities in the world. VU is an impact‑driven university committed to equity, excellence and opportunity. Based in Melbourne’s west and connected globally, we put students first through the VU Block Model®, dual‑sector pathways and strong industry partnerships. We are a values‑led, inclusive workplace where diverse talent is supported to make a real difference. About the Team: The Digital and Campus Services (DCS) team is a central, enterprise-facing function at Victoria University, bringing together digital, technology and campus services to support the day-to-day operations and long-term strategy of the University. The team is collaborative, and focused on delivering customer-centric services, working closely with leaders and stakeholders across the organisation to keep priorities moving and operations running smoothly. About the Role: This role provides high-level project, coordination and executive support to the Chief Digital Officer and Executive Director Campus Services, and their leadership team. You’ll play a key role in keeping priorities on track—supporting the delivery of strategic initiatives, managing workflows and competing demands, and ensuring strong administrative and operational processes are in place. It’s a varied and fast-paced role that requires strong organisation, sound judgement and the ability to work closely with senior stakeholders to drive outcomes and keep the function running smoothly. Position Key Duties Examples of the key duties associated with the role: * Provide high-level executive and administrative support to the Chief Digital Officer and Executive Director Campus Services, ensuring priorities are effectively managed * Coordinate and support the delivery of strategic projects and initiatives across the Digital and Campus Services portfolio * Prepare high-quality briefings, reports, presentations and correspondence to support decision-making * Manage workflows, calendars and competing priorities for the leadership team, ensuring deadlines and key milestones are met * Support planning, resource coordination and tracking of portfolio activities to ensure smooth operational delivery * Contribute to the development and continuous improvement of systems, processes and procedures * Engage and liaise with internal and external stakeholders to support collaboration and effective communication * Provide data and reporting support to inform insights and continuous improvement Position Details * Classification: HEP 7 * Salary: $101,288 - $109,639 - Plus 17% Super * Employment Type: Full Time – 3 Month Fixed Term * Hours per Week: 36.75/1 FTE * Location: Footscray Park Campus – 4 days on site, with flexibility for a 5th day, depending on stakeholder requirements - open to discussion during interview For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description - Senior Project and Administration Officer [https://webresources.vu.edu.au/hr/employment/pdf/2026/454_17994.pdf] About You * Highly organised, proactive and able to manage multiple priorities in a fast-paced environment * Strong experience providing project coordination and/or executive support at a senior level * Confident working with senior stakeholders, with excellent interpersonal and communication skills * Strong written capability, with experience preparing briefings, reports and presentations * Able to exercise sound judgement, maintain confidentiality and manage sensitive information * Detail-oriented with a focus on accuracy, quality and meeting deadlines * Comfortable working independently while also collaborating across teams and functions * Demonstrated ability to improve processes, streamline workflows and support continuous improvement The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. How to Apply To submit your application please click on the Apply button. Applications must be submitted as a single document comprising: * A cover letter * Your curriculum vitae/resume * Your responses addressing all selection criteria located in the position description * Evidence of applicable qualifications, licences and registration Applications will close Monday 15 June at 5pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU: VU provides competitive salaries, excellent superannuation, and a variety of benefits. university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment: Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. As a WGEA Employer of Choice for Gender Equality [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement], we strive to create a place where everyone feels they belong, and we ensure a positive, barrier‑free recruitment experience by providing adjustments and accessible formats upon request at  inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or (03) 9919 5999.

Responsibilities

Provide high-level executive and administrative support to the Chief Digital Officer and Executive Director of Campus Services. Coordinate strategic projects, manage leadership workflows, and improve operational processes within the Digital and Campus Services portfolio.