Senior Project and Operations Officer at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

128326.0

Posted On

20 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Operational Support, Strategic Planning, Governance, Stakeholder Engagement, Report Writing, Executive Support, Analytical Thinking, Problem Solving, Organizational Capability, Communication Skills, Committee Governance

Industry

Higher Education

Description

About VU: At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. [https://www.vu.edu.au/strategic-plan/#page=1] One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride. About the Team: The team provides high-level strategic, operational, and governance support to the Deputy Vice-Chancellor, Enterprise and Digital, working collaboratively across the University to deliver coordinated initiatives and strong outcomes for students and staff. About the Role: As the Senior Project and Operations Officer, you will provide high-level coordination, operational support and strategic input to ensure the effective functioning of the Office of the Deputy Vice-Chancellor, Enterprise and Digital. You will work closely with the Senior Advisor – Strategy and Projects, the Executive Officer, and senior leaders across the Portfolio to deliver high-quality reports, governance documentation, project coordination and operational support. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with diverse stakeholders and brings strong judgement, initiative and organisational capability. Position Key Duties * Prepare high-quality reports, submissions, strategic documents, presentations, and briefings to support informed decision-making and governance requirements. * Coordinate and support executive meetings, including agendas, board papers, briefings, and action tracking. * Manage a range of operational tasks to support the effective running of the Office and broader Portfolio. * Monitor milestone deadlines, priorities, and deliverables for the DVC and Portfolio leadership. * Provide project coordination for strategic and operational initiatives, including research, progress tracking, stakeholder engagement, and preparing updates. * Build strong internal and external relationships to support collaboration and effective communication across the University. Salary: HEP 8 - $113,953 - $128,326 Plus 17% Super Employment Type: Full Time – Continuing Hours: 36.75 Location: Footscray Park For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description - Senior Project and Operations Officer [https://webresources.vu.edu.au/hr/employment/pdf/2026/430_17948.pdf] About You: You’re a proactive, highly organised professional with exceptional communication skills and the ability to manage competing priorities with confidence and independence. You will bring: * Relevant experience or an equivalent combination of experience and education. * Strong management, administrative and organisational capability in a complex, fast-paced environment. * Exceptional written and verbal communication skills, including the ability to engage diverse stakeholders. * Knowledge of committee governance and the ability to interpret and apply complex policy and procedural requirements. * Advanced analytical and problem-solving skills, with the ability to think strategically and creatively. * Demonstrated ability to work collaboratively, build relationships, and exercise sound judgement with minimal supervision. The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. How to Apply To submit your application please click on the Apply button. Applications must be submitted as a single document comprising: * A cover letter * Your curriculum vitae/resume * Your responses addressing all selection criteria located in the position description * Evidence of applicable qualifications, licences and registration Applications will close Wednesday 3 June at 5pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU: VU provides competitive salaries, excellent superannuation, and a variety of benefits. university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment: Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. As a WGEA Employer of Choice for Gender Equality [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement], we strive

Responsibilities

Provide high-level coordination and operational support to the Office of the Deputy Vice-Chancellor, Enterprise and Digital. This includes preparing strategic documents, managing executive meetings, and coordinating portfolio-wide initiatives.