Senior Project Assistant at Asian Development Bank

, , -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Data Analysis, Report Writing, Communication Skills, Procurement, Contract Administration, Team Collaboration, Cost-Benefit Analysis, Technical Support, Portfolio Management, Monitoring, Compliance, Statistical Compilation, Loan Procedures, Database Management, Stakeholder Liaison

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Project Assistant is assigned in India Resident Mission (INRM) within the South Asia Department (SARD). You will be based at our India Resident Mission (INRM) in New Delhi, India. You will report to designated Technical International Staff and Senior Officer (as applicable). Your Role As a Senior Project Assistant, you will provide coordination, technical and analytical support to the functions of portfolio management and project administration. You will: Contribute to the preparation and updating of project administration manual (PAM) by gathering and consolidating data in the appendices, and preparing draft on various sections, including project description/scope, project cost, loan allocation, procurement, loan covenants, etc. Prepare and update individual Project Performance Reports every month for loans outlining all the required details for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in the Departmental PPR meetings when needed. Compiles data and statistics on contract awards and disbursements for the assigned projects for the generation of various reports required by the Department and Management. Monitor and analyze the actual awards and disbursements against targets to identify shortfalls and their underlying causes and follows up these matters with the Executing Agencies. Participate in various missions as required such as inception, review, mid-term mission and project completion report missions by providing support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, familiarizing Executing Agencies with ADB's loan procedures, and assisting them where necessary in the preparation of various reports and applications. Maintain records needed to monitor compliance with project and technical assistance (TA) covenants. Input data on the status of such compliance into the database at INRM, in consultation with the National Project Implementation Officer. Monitor physical progress in projects/TA implementation, for example, by following up on outstanding obligations of executing agencies (EAs) to expedite procurement/contract awards Familiarize EAs with ADB guidelines and procedures and ensuring their compliance with project covenants. Follow up on outstanding obligations of executing agencies such as the submission of financial statements, monthly and/or quarterly progress reports Assist in updating procurement (including consultant recruitment) plans, reviewing procurement (including contract) documents, and drafting responses on procurement matters and internal procurement processing documents. Assist in preparing and updating Procurement Contract Summary Sheets (PCSS) and Loan Financial Information System (LFIS). Review withdrawal applications for compliance with project agreement Perform other tasks as assigned and reflected in the incumbent's workplan. You will need: Bachelor's degree preferably in engineering, business administration or related areas Suitability to undertake the responsibilities mentioned above at the required level. At least 5 years of relevant experience in project-related activities in the infrastructure sector preferably; experience in international agencies will be preferred. Experience and knowledge of various stages of the project cycle, including procurement, contract administration, and progress management. Proficiency in the use of technology packages (common word-processing, spreadsheets and graphics, PowerPoint and web browsing and search engines. Ability to work on assigned transactions, areas of analysis and research, which have well-defined scope and steps Able to conduct cost-benefit analysis to support decision-making. Effective report-writing and communication skills in English and the national language (as required) Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB Able to work collaboratively with teams as a constructive team member. Please refer to the link for ADB Competency Framework for Administrative Staff Level TL2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Relocation (if applicable) Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of India. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff’s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff’s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information.

Responsibilities

As a Senior Project Assistant, you will provide coordination, technical and analytical support to portfolio management and project administration. Your role includes preparing project reports, monitoring compliance, and assisting in procurement processes.