Senior Project Assistant / Coordinator at AHOY

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

0.0

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Office Administration, Communication, Interpersonal Skills, Organizational Skills, Multitasking, Detail Orientation, Proactive, Solution-Driven, Team Player, Compliance Monitoring, Risk Identification, Event Organization, HR Coordination, Strategic Planning, Report Preparation

Industry

IT Services and IT Consulting

Description

Are you passionate about fintech and mobility technology? We’re looking for a proactive, detail-oriented, and organized professional to join a fast-growing startup in the mobility-fintech space. This role is ideal for someone who thrives in dynamic environments, enjoys juggling multiple responsibilities, and can seamlessly support both operations and leadership. Key Responsibilities Office Administration Manage day-to-day office operations to ensure smooth workflows. Organize meetings, appointments, and corporate events. Maintain records, files, and documentation in a secure and organized manner. Support onboarding of new employees and coordinate HR-related activities. Monitor and ensure compliance with company policies and procedures. Project Coordination Assist in planning, tracking, and monitoring projects from initiation to delivery. Prepare project timelines, schedules, and trackers to ensure deadlines are met. Facilitate communication between teams, stakeholders, and external partners. Organize project meetings, prepare agendas, capture minutes, and follow up on action items. Identify risks, bottlenecks, or delays and escalate issues promptly for resolution. CEO Support Prepare regular reports on project status, progress, and KPIs. Update leadership on critical issues, risks, and opportunities. Support strategic planning initiatives and monitor progress against business objectives. Provide clear summaries of departmental activities and key achievements. Qualifications & Skills Proven experience as a Project Assistant, Coordinator, or similar role (fintech or mobility experience is a plus). Strong organizational and multitasking skills with keen attention to detail. Excellent communication and interpersonal abilities. Proactive, solution-driven, and collaborative team player. Ability to work in fast-paced environments and manage multiple priorities effectively.

Responsibilities

The Senior Project Assistant/Coordinator will manage day-to-day office operations and assist in planning and monitoring projects. This role also involves supporting the CEO with project status reports and strategic planning initiatives.