Senior Project Coordinator at Aecom USA

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Design Management Support, Milestone Tracking, Meeting Coordination, Schedule Coordination, Document Management, Document Control, Aconex, Project Governance, Quality Control Documentation, Financial Tracking, Budget Support, Procurement, Stakeholder Engagement, Proposal Support, Microsoft Office

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description As a Senior Project Coordinator, you will play a vital role in ensuring the smooth coordination and delivery of projects across AECOM’s diverse portfolio. Your contributions will help maintain project efficiency, compliance, and governance while supporting project teams and stakeholders. • Provide strong coordination support to Project and Design Managers, tracking milestones, organising TAR meetings, coordinating schedules, and ensuring projects stay on track in a fast-paced environment. • Manage project documentation and document control, including meeting minutes, reports, correspondence, project plans, and quality documentation, with a focus on uploading and maintaining records within Aconex. • Support project governance and quality processes by assisting with TQR setup and tracking, quality control documentation, and maintaining accurate and organised project records. • Assist with financial and operational activities, including tracking project spend, supporting budgets, procurement, invoices, and preparing cost updates as required. • Provide broader team coordination, including proposal and bid support, stakeholder engagement, organising team meetings, travel arrangements, and assisting with project systems and security clearance processes. Qualifications The qualities that help you thrive: At AECOM, we value diverse skills and experiences. If you don’t tick every box, we still encourage you to apply. • Proven experience as a Senior Project Coordinator or Project Administrator, ideally supporting projects in construction, infrastructure, professional services, or Defence environments. • Strong document management and coordination skills, with high attention to detail and experience managing large volumes of project documentation and records. • Experience supporting project delivery teams, including coordinating meetings, tracking milestones, assisting with project plans, and maintaining organised documentation systems such as Aconex or similar platforms. • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with project and document management systems such as Aconex, SharePoint, or similar tools. • Highly organised, proactive, and able to work independently in a fast-paced environment, supporting multiple stakeholders and competing priorities. Additional Information Why you’ll love working with us: Purchase up to 6 weeks additional annual leave per year Flex public holidays – swap Easter or other holidays for ones that suit you better Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities Fresh fruit, barista coffee, pizza nights, ice cream drops, morning tea celebrations, social events, and much more! #Work180 AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/. About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. State/Province: Victoria Business Group: DCS Legal Entity: AECOM Australia Pty Ltd Business Line: B&P - Buildings & Places Work Location Model: Hybrid Operating Group: International Primary Location: AU - Melbourne, VIC - Collins Square

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Responsibilities

The Senior Project Coordinator will ensure smooth project coordination and delivery by tracking milestones, organizing meetings, and managing schedules to maintain efficiency and compliance. Responsibilities also include managing project documentation within Aconex, supporting governance processes, and assisting with financial and operational activities.