POSITION SUMMARY

Reporting to the Chief Operating Officer (COO), the Senior Project Coordinator is responsible for planning, coordination, and execution of industrial construction projects. This position ensures that projects are executed efficiently, on time, and within scope, while adhering to safety and quality standards.

EDUCATION & EXPERIENCE

• Post-Secondary Degree/Diploma/Masters in a Business, Engineering, or a related discipline (equivalent of education and experience may be considered).
• Minimum 2 years in related work experience.
• Proficient in project control and construction software tools.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook) and Adobe applications

SKILLS

• Proven track record contributing to multi-disciplinary teams across design, procurement, and construction phases.
• Strong task and time management abilities with a focus on meeting tight deadlines and managing competing priorities.
• High-level organizational and planning skills to support project execution.
• Demonstrated ability to build and maintain trust with internal and external stakeholders.
• Effective communicator with strong interpersonal and customer service skills.
• Experienced in decision-making and problem-solving in complex, fast-paced environments.
• Skilled in analyzing situations, taking initiative, and adapting to changing circumstances.
• Self-motivated, dependable, and capable of working independently.
• Strong leadership and analytical thinking skills.
• Exceptional attention to detail and ability to maintain confidentiality.
• Ability to multitask and prioritize multiple demands effectively.

SKILLS

• Strong interpersonal, communication, customer service skills
• Advance skills in Microsoft word, excel, and other office programs
• Ability to make decisions and problem solve in a complex environment
• Attention to detail
• Ability to analyze, take initiative and be adaptable
• Strong organizational time management skills
• Ability to multitask and prioritize multiple demands
• Ability to maintain confidentiality

• Oversee the planning and execution of projects.
• Provide guidance to develop work breakdown structures for project execution and monitoring.
• Prepare and maintain project schedules and cost control aspects through all the stages of the project.
• Prepare and conduct project kickoff meetings.
• Maintain high level of communication with project team, clients, field personnel to discuss the impact of changes and resolution of problems.
• Project data entry and internal and external reporting.
• Prepare quotes, change orders and requests for information.
• Supports project teams in completion and submission of QC turnover packages.
• Work with the Project team in establishing a process and implementation of change control, taking in consideration the scope, cost, schedule changes to meet new demands, assessment, project process, approval, and implementation.
• Completes tracking and reporting of safety metrics.
• Review time entered and costs allocated to projects and ensure its completeness and accuracy.
• Maintains and orders material, tools and safety supplies for site and stock.
• Assist project teams by performing various support tasks (safety equipment & rental vehicle pickup and drop-off, and occasional material site run).
• Coordinate travel arrangements for staff going to site.
• Advise Finance with the issuance of purchase orders and project billing.
• Assist HR with new hire process and onboarding for field employees
• Manage assets and supplies.
• Other tasks as required or assigned.
• Safety is everyone’s responsibility, and you are responsible to look out for yourself and those around you.