The Garvan Institute of Medical Research brings together world leading researchers and clinicians, collaborating locally and globally, to improve human health. Our mission is to harness all the information encoded in our genome to better diagnose, treat, predict and prevent disease. From the individual patient with rare disease, to the many thousands affected by complex, widespread illness, we are pioneering discoveries across diseases that have the deepest impact on our community.
Garvan’s Clinical Translation and Engagement (CT & E) Platform is an interdisciplinary team of genetic counsellors, educators, psychosocial and clinical researchers with advanced capabilities in health and translational research.

KNOWLEDGE, SKILLS AND QUALIFICATIONS REQUIRED

• A minimum of 3 years administration experience in a research or academic environment

• Knowledge of scientific/medical terminology

• Highly organised and capable of managing a dynamic workload with strong emotional quotient
• Excellent organisational and interpersonal skills
• Ability to multitask and prioritise tasks
• Excellent time management skills
• Attention to detail
• Well-developed verbal and written communication skills
• Advanced computer skills, with fluency in a variety of software packages including Word, Excel and PowerPoint, Dropbox, Google Drive
• Experience in managing projects
• Experience in the use of databases, layout of documents and reports, as well as using on-line library searching software
• Capacity to work with a high degree of independence
• Familiarity with budget administration, purchasing and reimbursement management

ABOUT GARVAN

Garvan Institute of Medical Research is an independent Medical Research Institute (MRI) in Sydney, delivering scientific and clinical impact on a global basis and in partnership with organisations that share our vision. We are proud to be one of Australia’s largest and most highly regarded MRI’s.
Our vision is global leadership in discoveries to impact and our enduring purpose is to impact human health, by harnessing information encoded in our genome.
We seek to see our world-class discovery research achieve life-changing impacts, not only for individual patients with rare diseases, but for the many thousands affected by complex, common disease.
Garvan promotes a diverse workplace and is committed to the principles of equity, diversity, inclusion and belonging. We are always looking for culture ‘add’, not culture ‘fit’ and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Clinical Research Support
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Clinical data entry and follow up for research participants who access the My Research Results service. Co-ordinate correspondence for research participants who access the My Research Results service.

• Assist in recruiting research participants to projects and data management.
• Assist in preparation of applications and reports for research grants from funding bodies, liaise with Research & Development Office and Finance staff as required

Project Management

• Organise, plan and execute CT & E projects

Executive Support
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Co-ordinate diaries and arrange appointments, meetings and functions as necessary

• Take meeting notes and prepare minutes
• Assist with preparing reports and presentations (e.g. PowerPoint, Google slides)
• Assist with maintaining website content
• Arrange travel and conference registration including booking fares, accommodation and preparing itineraries as required

General Research Administration
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Administer Workday processes, where delegated authority is provided, such as managing approvals; submitting job requisitions, change jobs and separations; generating & processing invoices, expenses & reimbursements; reconciling monthly

credit card charges

• Assist with new starter inductions
• Order stationery supplies and maintain office equipment (consumables, IT equipment, fault reporting etc.)
• Liaison with internal stakeholders, senior management and external stakeholders as required to undertake allocated accountabilities