Senior Project Manager, Submittals at Arcadis

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

139000.0

Posted On

02 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project management, Submittal management, Document control, Construction management, Infrastructure project management, Quality control, Technical documentation review, Contractual compliance, Stakeholder coordination, Leadership, Reporting, Problem-solving, Organizational skills, Communication, Construction drawings interpretation

Industry

Professional Services

Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: The Project Manager, Submittals will support heavy civil and rail infrastructure projects in the Greater Toronto Area and will be responsible for managing the submittal process to ensure that project documentation is submitted, reviewed, and approved in accordance with contractual requirements, technical specifications, and project schedules. The role requires close coordination with project managers, engineers, contractors, and clients to facilitate effective communication and ensure that all documentation is properly tracked and processed throughout the submittal lifecycle. The Project Manager, Submittals will oversee the submittals team and provide leadership in managing documentation workflows, ensuring quality control, and maintaining accurate records of submissions, revisions, and approvals. This position will play a key role in maintaining compliance with project requirements while supporting efficient project delivery through proactive coordination and reporting. The role operates in a hybrid work environment and requires regular attendance at the Toronto office. Role accountabilities: The Project Manager, Submittals is responsible for managing the overall submittal process to ensure that all project documentation is prepared, submitted, reviewed, and approved in a timely and compliant manner. This includes developing and maintaining submittal schedules, monitoring submission status, and ensuring that documentation aligns with project specifications, contractual obligations, and quality standards. The role involves coordinating closely with project managers, engineers, architects, subcontractors, and client representatives to address submittal requirements and ensure effective communication across project teams. The Project Manager, Submittals will oversee the preparation and distribution of submittal packages, track outstanding items, and follow up with responsible parties to maintain progress and resolve issues. In addition, the Project Manager, Submittals will review construction drawings, technical specifications, and related documentation to confirm completeness and compliance with project requirements. The position also requires maintaining detailed records of all submissions, revisions, and approvals while preparing regular reports on submittal status and documentation progress for project stakeholders. The Project Manager, Submittals will also ensure that quality control procedures are followed and will assist in addressing any discrepancies or non-compliance issues that arise during the submittal process. Qualifications & Experience: The ideal candidate will hold a bachelor’s degree in Construction Management, Engineering, Architecture, or a related discipline, although equivalent experience in construction or infrastructure projects may also be considered. The candidate should have a minimum of ten years of relevant experience within construction, engineering, or infrastructure project environments, including at least two years in a leadership or management role related to submittals or document control. Candidates should demonstrate a strong understanding of construction drawings, specifications, and technical documentation, along with familiarity with construction contract requirements and project delivery processes. Experience working on large infrastructure projects is preferred, and familiarity with Metrolinx project agreements, particularly Schedule 10 requirements, would be considered an asset. The successful candidate will possess strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced project environment. Proficiency with project management tools and document control systems is also expected, along with the ability to collaborate effectively with multidisciplinary teams and stakeholders. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. The salary range for this position is $93,000 - $139,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role. #LI-HP1

Responsibilities

The Project Manager, Submittals is responsible for managing the end-to-end submittal process to ensure all project documentation meets contractual and technical requirements. They will lead the submittals team, coordinate with stakeholders, and maintain accurate records to ensure efficient project delivery and quality control.