Position: Senior Project Planning Specialist
Location: London, Ontario
Position Type: Full-time, 3-year renewable contract.
Hiring Range: $ 65,733 - $82,115
Application Deadline: Wednesday, April 16, 2025, at 11:59PM.

POSITION OVERVIEW:

As a member of the Information Technology team at Ivey, the Senior Project Planning Specialist plays an integral role in the planning, implementation, and tracking of multiple IT projects. In the position of Senior Project Planning Specialist, they are tasked with ensuring projects are delivered on time, within budget, and meeting required specifications. Serving as the primary point of contact for stakeholders, including clients, team members, and vendors, they lead cross-functional teams to ensure successful project delivery while managing project risks, issues, and changes.Thriving in a fast-paced, dynamic, and team-oriented environment, they are passionate about project management in higher education. If they are excited about the opportunity to work for Canada’s most prestigious business school, alongside the brightest staff, students, and globally recognized faculty, then this is the place for them!

QUALIFICATIONS:

Education and Experience:

• Bachelor’s degree in Computer Science, Information Technology, or a related field.
• Minimum of 5 years of experience in IT project management, preferably in software development.
• Experience with project management software, such as Jira, Microsoft Project and collaboration tools, such as Microsoft Teams .

Skills and Abilities:

• Strong understanding of project management methodologies and tools, such as Agile, and PMBOK.
• Proven track record of successfully managing large and complex IT projects, delivering projects on time, within budget, and meeting the required specifications.
• Excellent communication, negotiation, and leadership skills.
• Ability to work independently, to plan, be proactive and suggest improvements.
• Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required.
• Knowledge of common project obstacles and necessary controls and contingency plans that will help address them.
• Ability to build and maintain strong relationships with stakeholders.
• Exceptional time management and organization skills, and demonstrated capability of managing multiple projects, simultaneously.
• Team player, willing to actively contribute to all activities and events related to assigned projects and client success.
• Self-learner who constantly looks to improve their professional practice through research and exposure to new ideas.
• PMP or Prince2 certification is an asset or willingness to complete.
• Hours may vary (including evenings and weekends) from time to time with approaching deadlines.

• Project Management
• Define project scope, goals, and deliverables that support business goals in collaboration with stakeholders.
• Develop detailed project plans, timelines, and budgets, and monitor progress against these plans.
• Coordinate resources across multiple projects and ensure that they are aligned with project goals and objectives.
• Lead project teams, including technical and business resources, and manage project stakeholders’ expectations.
• Identifies and allocates the necessary resources for the project. Ensures that the resources are utilized efficiently to meet the clients’/customers’ requirements and deliver the project within the agreed-upon timeframe.
• Identify and manage project risks, issues, and changes and develop contingency plans to mitigate these risks.
• Communicate project status, progress, and issues to stakeholders regularly. Schedule project meetings as needed.
• Develop and maintain project documentation, including project plans, status reports, and risk and issue logs.
• Ensure project deliverables meet the required quality standards.
• Manage project budgets and track project financials.
• Ensure compliance with project management methodologies, tools, and processes.
• Act as a trusted advisor and maintain regular contact with the client, providing the status of the project progress, communicating any changes or issues and addressing any concerns raised by the client.
• Track the status of deliverables and any decisions made regarding Project Change Requests and outstanding issues.
• Manage requests for scope changes from stakeholders, such as additional features or modifications. The incumbent may need to negotiate these changes, considering the project’s constraints, budget, and timeline.
• Prepare project status reports for stakeholders and ensure the effective alignment of resources to best support the attainment of the objectives.
• Negotiate with vendors to expedite the delivery of a project. Effectively communicate to the vendor regarding any project’s urgencies, constraints, or finding a mutually beneficial solution that ensures timely delivery without compromising quality or incurring excessive costs.
• Liaison between the project team and vendors, ensuring effective collaboration, managing expectations, and overseeing the vendor’s contribution to the project’s success. Ensure that vendors are accountable, deliver high-quality products or services, and maintain a productive working relationship throughout the project.
• Roadmap Planning and Documentation
• Contribute to IT Roadmap of Products and Services.
• Collaborate on creation of and priority setting for projects on the I.T. roadmap.
• Collaborate on the development of the IT Roadmap of Products and Solutions.
• Maintain documentation and integrate the documentation with other areas of IT.