Senior Protocol Administrative Assistant at PCI Productions

Vandenberg SFB, California, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

90000.0

Posted On

28 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Protocol Management, Event Planning, Military Customs and Courtesies, DoD Regulations, Microsoft Office, Diplomatic Etiquette, Logistical Support, Briefing Preparation, Customer Service, Staff Training, Security Clearance, Administrative Scheduling

Industry

Public Relations and Communications Services

Description

PCI Productions is seeking a Senior Protocol Administrative Assistant to support their MDA contract. This role reports to the Program Manager and is fully onsite. Job Description * Responsible for planning and executing official retirement ceremonies, receptions, MDA conferences, office calls, international and state visits. * Create and brief IPR slides for the Director and team members to communicate operations and expectations for upcoming visits and events. * Responsible for providing protocol support and duties for any Director & Senior official related meetings, office calls and special visits with distinguished visitors. * Ensure smooth execution and proper professionalism for high-level events and engagements throughout the agency. * Collaborate with a variety of departments in the agency to coordinate protocol support for lower-level tiered obligations. * Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors. * Train protocol staff and colleagues on proper protocol policies and best practices. * Act as a subject matter for all protocol related functions and duties. * Evaluate protocol activities considering goals, budgets and ensuring activities followed DoD regulations. * Prepare high-level meetings and distinguished visits with the proper meeting materials, such as name tents, seating chart arrangements, order of precedence and any additional protocol support needed. * Responsible for providing guidance for senior officials on order of precedence, diplomatic etiquette and ceremonial practices with U.S. government and international protocol standards. * Communicate with management officials, contractors, vendors and external organizations to facilitate agency-related event coordination. Job Requirements * HS diploma or equivalent plus 2 years completed college courses and 4 years relevant protocol experience * Acceptable substitute: 7 years of relevant protocol experience supporting the Federal Government or DOD * 4 years’ experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions * 4 years’ experience and knowledge of military regulations, military customs and courtesies. * 4 years’ experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements. * Must have and maintain an active DoD Secret Security Clearance * Expert in Microsoft Office products including Outlook, Excel, Word, TEAMs, and PowerPoint. * Excellent communication skills to include phone, office etiquette, and written skills. * Expert in training and advising junior Protocol administrative assistants on all matters pertaining protocol support provided to the Agency. * Expert in government property regulations and systems. * Expert developing, maintaining and coordinating administrative and event schedules. * Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communications.

Responsibilities

Responsible for planning and executing official ceremonies, conferences, and high-level visits for the MDA. Provides expert guidance on diplomatic etiquette and order of precedence while coordinating with internal and external stakeholders.