Senior PSP Operations Assistant at UNHCR, the UN Refugee Agency

Beijing, Beijing, China -

Full Time

Start Date

Immediate

Expiry Date

04 Jan, 26

Salary

0.0

Posted On

06 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Finance, Accounting, Budgeting, Procurement, Administration, E-commerce, Financial Analysis, Attention to Detail, Organizational Skills, Interpersonal Skills, Communication Skills, MS Office

Industry

International Affairs

Description

Deadline for Applications October 19, 2025 Hardship Level (not applicable for home-based) A (least hardship) Family Type (not applicable for home-based) Family Staff Member / Affiliate Type UNOPS LICA5 Target Start Date 2026-01-01 Terms of Reference The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The UN Refugee Agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country. UNHCR has helped millions of people to restart their lives. They include asylum seekers, refugees, returnees, stateless people and internally displaced persons. Its interventions in the areas of protection, shelter, health and education have been crucial, healing broken pasts and building brighter futures. The UNHCR Office in China was established in 1979. Although China has been party to the 1951 Convention and 1967 Protocol since 1982, it has no law comprehensively governing asylum. In the absence of national refugee legislation, UNHCR continues to register asylum seekers, conducts individual refugee status determination under its mandate, seeks durable solutions for refugees, and provides direct assistance to the refugee population in mainland China. UNHCR works with the Government authorities to build domestic capacity and will continue working with all stakeholders in China to ensure refugees and asylum-seekers receive adequate protection and assistance. The Standing Committee of China’s National People’s Congress adopted an Exit-Entry Administration Law on 30 June 2012, which came into force on 1 July 2013. This domestic law includes a provision (Article 46) regarding the treatment of refugees, which foresees, interalia, the possibility for persons of concerns to legally reside in China on the basis of a temporary identification to be issued by the authorities. UNHCR has been advocating for implementing regulations concerning Article 46 as well as working on building the capacity of the Government of China to implement its obligations under the 1951 Geneva Convention relating to the Status of Refugees and its 1967 Protocol. UNHCR will continue to work with all stakeholders in China to ensure persons of concern receive adequate protection and assistance as well as to seek durable solutions for refugees. The Private Sector Partnerships Service (PSP) sits within UNHCR’s Division of External Relations (DER) and is responsible for mobilizing resources and other forms of support from the private sector. In 2019, UNHCR China Office set up a new Private Sector Partnerships team to mobilize resources from the Chinese private sector to support our work globally. One of the key aspects in PSP’s work is to expand UNHCR’s engagement with the general public including UNHCR’s existing and potential supporters. The Senior PSP Operations Assistant is a position within the Private Sector Partnerships Service (PSP). The incumbent will support the PSP team in the implementation of a variety of tasks related to finance, procurement and admin and will ensure that all processes are set up efficiently and in line with the existing policies and procedures. Working closely with HQ and other internal stakeholders, the incumbent will also support in overall monitoring of income and expenses, as well as with PSP planning, reporting and budgeting. The nature of certain personnel/administrative tasks required discretion and confidentiality as per UNHCR standards and practices. This position is a UNOPS position with a contract which is renewable each calendar year. 2. Purpose and Scope of Assignment (Concise and detailed description of activities, tasks and responsibilities to be undertaken, including expected travel, if applicable) - Assist in the development, implementation, and ongoing monitoring of the annual PSP budget, including tracking actual expenditures against planned allocations. - Coordinate quarterly and annual budget revisions and reforecasting in collaboration with the PSP Officer and team leads. - Ensure timely and accurate recording of all PSP income streams, covering IG channels – including all third party fundraising platforms and charity e-shops – as well as PPH contributions. - Prepare monthly and quarterly financial summaries for PSP resource mobilization performance, including income, expenditure, and ROI analysis. - Reconcile income records with bank statements and payment platform data to ensure accuracy and transparency. - Process vendor and partner payments in a timely manner, ensuring all necessary documentation and approvals are secured in compliance with UNHCR financial policies. - Ensure that contracts and payment terms align with budgetary and financial planning. - Provide support to financial operations related to charity e-shops activities, including tracking of order revenue, deductions for platform fees, and reconciliation of net profits. - Coordinate closely with e-commerce vendors to ensure timely income transfers, expense settlements, and transparent disclosure of platform fees. - Support continuous improvement of financial workflows related to product sales, inventory cost accounting, and promotional campaigns. - Assist in conducting periodic audits and reviews of IG resource mobilization and charity e-shops financial performance to maintain accuracy and financial integrity. - Assist in identifying financial risks, discrepancies, or inefficiencies and proactively recommend corrective measures. - Ensure full compliance with UNHCR financial procedures, local taxation regulations, and donor reporting obligations. - Participate in cross-functional planning meetings and providing budget monitoring and financial updates, as needed. - Support PSP team with HCC procurement processes and assist PSP admin staff with local LCC procurement processes in line with UNHCR regulations, rules and procedures - Facilitate the mission travel of staff, including following up on travel authorization, booking, tickets as required - Assist PSP staff in the area of office management and other administrative tasks as required - Perform other related duties as required. 3. Monitoring and Progress Controls (Clear description of measurable outputs, milestones, key performance indicators and/or reporting requirements which will enable performance monitoring) - Familiar and compliance with UNHCR regulation and procedures in responsible functional area - Deadline for various tasks is met in quality manner - Internal SOP is followed and complied, including the timeline for transaction processing and the delivery - PSP monthly budget vs. actual expenditure reports completed quarterly. - ROI analysis for IG and PPH fundraising completed quarterly. - Income recorded timely on average within 5 working days of receipt. - Vendor/partner payments processed timely. - Monthly reconciliation of e-commerce income completed 4. Qualifications and Experience (List the required education, work experience, expertise and competencies of the individual contractor. The listed education and experience should correspond with the level at which the contract is offered.) a. Education (Level and area of required and/or preferred education) Completion of High School/Secondary Diploma or Tertiary Education or Bachelor’s degree or higher in Finance, Accounting, Business Administration, or a related field. b. Work Experience (List number of years and area of required work experience. Clearly distinguish between required experience and experience which could be an asset.) Minimum 2 years of relevant work experience for high school diploma or minimum 1 year of relevant work experience for Bachelor’s degree or higher c. Key Competencies (Technical knowledge, skills, managerial competencies or other personal competencies relevant to the performance of the assignment. Clearly distinguish between required and desired competencies) • Knowledge of the IPSAS (International Public Sector Accounting Standards) • Knowledge of finance and accounting principles and practices. • Fluent in both Chinese and English (written and spoken) • Highly accurate with a good attention to detail. • Good organizational skills. • Good interpersonal and communication skills. • Works well under pressure. • Highly accurate with a good attention to detail. • Good knowledge of MS office programs Standard Job Description Required Languages Chinese , English , Desired Languages , , Additional Qualifications Skills Education Certifications Work Experience Other information This position doesn't require a functional clearance Remote No Important notice: Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training). Read about how to avoid scams and fraudulent job offers. Please note that applications are only accepted via the UNHCR online recruitment platform. CVs and/or application requests sent via email will not be answered, reviewed nor considered. For external applicants: We would like to call your attention on the eligibility of International Professional (P) category: According to our Recruitment and Assignments Policy, P staff members will not normally serve in the country of their nationality, and the first regular appointment in the P category must be outside the staff member's country of nationality. In practical terms this means that you are not eligible to apply for International Professional vacancies advertised in the country where you are national of. In case of technical difficulties when applying, external applicants (not current UNHCR workforce members) can write to recruitmentcase@unhcr.org. For former UNHCR Colleagues: Former UNHCR employees who are on mandatory break-in service or have separated from UNHCR after 1 October 2022 should create an account through this platform. Once you fill in your basic personal information (employee ID, birth date, name, email address), Workday will identify you as prior personnel and merge your employee account with your external applicant account. The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life-saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137 countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide. Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact. Why a career with UNHCR? Our dedicated staff work to protect and assist people fleeing conflict and persecution at a time when global forced displacement is at a record high. Our colleagues bring a wide range of specialized skills, including expertise in legal protection, administration, community services, public affairs, health and other disciplines. Disability inclusion If you are a person with a disability and you expect you may face challenges during the recruitment process, you can indicate it in your application form. There are options to select any health conditions you may have and outline any necessary adjustments related to disabilities during the recruitment phases. Providing this information is optional. It will be treated as strictly confidential and used only for the purpose of finding out how to better assist you during the recruitment process. Adjustments for candidates with disabilities will be provided as best as possible and as needed upon request. All candidates will be assessed based on meeting the requirements for each vacancy in relation to experience, skills, and education.

Responsibilities

The Senior PSP Operations Assistant will support the Private Sector Partnerships team in finance, procurement, and administrative tasks, ensuring efficient processes in line with policies. The role includes monitoring income and expenses, budget planning, and reporting.