Job ID: 58828
Job Category: Finance, Accounting & Purchasing
Division & Section: Toronto Shelter & Support Services, Program Support
Work Location: Metro Hall, 55 John Street
Job Type & Duration: Full-Time, Permanent vacancy
Hourly Rate and Wage Grade: $42.96 - $47.05
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 05 Sep-2025 to 19-Sep-2025
Toronto Shelter and Support Services (TSSS) is responsible for managing a coordinated and effective system of homelessness services, working from a Housing First approach with a focus on the people we serve. Toronto’s homelessness service system provides immediate, housing-focused, person-centered services for people experiencing homelessness. The homelessness service system consists of emergency shelters, 24-hour respite sites, 24-hour drop-ins, daytime drop-ins, and street outreach services and encampment response for individuals living outdoors and in other public spaces.
The Senior Purchasing Analyst will provide research and information analysis for divisional purchasing and materials management functions through the development and application of reporting management tools, contract tracking and monitoring, custom database, e-business approaches, protocols for information management and analysis, and communicating accurate and timely information for staff in the Division.

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• Post-secondary education in a related discipline (business administration, supply chain management, finance, or similar) or equivalent combination of education and experience.
• Considerable experience working in purchasing or supply chain management functions in a large public or private organization.
• Considerable experience with extracting, analysing, modelling and interpreting large volumes of data.
• Considerable experience with automated purchasing processes using Financial and/or Procurement Information Systems (SAP, Ariba, RPGS or equivalent etc.).

• Provides research and analytical support, advice and training for the division specific to purchasing procedures and automated systems (SAP, Ariba, and RPGS) service.
• Collects, analyzes, evaluates and interprets information/findings to develop recommendations for improvements to existing projects, policies and services and in the development of concepts and objectives.
• Conducts detailed planning and monitoring of purchasing activities related to the division (e.g. review contract, purchase order and divisional purchase spend).
• Oversees statistical data extraction as a procurement service lead for the division.
• Establishes systems for collecting, maintaining and analyzing information required for compliant and time effective purchases.
• Develops and implements customized database capacity and provides statistical analysis related to procurement requests including but not limited to divisional purchase orders, contract release orders, goods receipts and contracts.
• Identifies procurement plans and workflow issues and recommends needed changes in order to ensure efficient processing, accountability and required performance quality.
• Reviews all unit policies, processes, procedures and information systems. Develops and/or recommends improved and enhanced internal business flows to meet program delivery standards. Addresses issues resulting from internal business flow needs, internal & external communication requirements and timelines.
• Tracks divisional compliance with City, Provincial and Federal purchasing regulations and requirements, e.g. Health and Safety, Fair Wage, Municipal Codes 195 and 71, etc. and assist in this interpretation.
• Provides support and guidance to division staff on purchasing functions.
• Leads communication with the City of Toronto Purchasing Division (PMMD), legal services and other areas related to procurement/purchasing.
• Leads monitoring of existing blanket contracts and co-ordinates commodity and services estimates across the division.
• Provides leadership and support in the development and implementation of purchasing practices for the division.
• Reviews and makes recommendations on divisional stores.
• Prepares Request for Quotations, Request for Proposals and Request of Expression of Interest, Requests for Tender, Request for Supplier Qualifications, Bid Award Panel Reports, and other procurement related documentation for the division.
• Supports the preparation of reports to Committee and Council concerning purchasing related issues (e.g. over-expenditures, requests for sole sourcing, extensions, etc.).
• Attends committees/meetings dealing with procurement matters.
• Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information as it relates to economic purchasing of goods and services.
• Ensures divisional purchasing activities (e.g. blanket contracts, purchase orders etc.) are compliant with corporate policies by running and reviewing ad-hoc reports.
• Maintains awareness of current trends and recommends possible time frames, annual estimates, product specifications for term quotations and blanket contracts scheduling to determine the best time to buy specific commodities.
• Monitors the running evaluation of the divisional purchasing activities (e.g. blanket contracts, purchase orders etc.).
• Leads the research of information on price changes of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
• Leads the research and facilitation of benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America, i.e. By-laws, policies, procedures, practices, etc.
• Compiles research and prepares reports on corporate issues.
• Reviews and maintains information in databases used for divisional and service area statistics on purchasing activity and policies and procedures to ensure accuracy.
• Analyses and evaluates information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking, etc.
• Leads the development, negotiation, and amendment of contract agreements for Purchase of Service (POS) shelter providers and ensures alignment with program requirements, funding guidelines, and shelter policies.