Job No. BBUK14161
Community Relations Coordinator - Grays
Highways
Communications & Marketing
Grays
Permanent
About the role
Here at Balfour Beatty, our work inspires communities and advances society. It is therefore essential that we provide excellent customer service and communication to reach all those individuals and businesses our projects touch, as such were looking Community Relations Coordinator to join our Lower Thames Crossing project based in Grays.
Within this role you’ll manage and oversee all community related correspondence associated with the Lower Thames Crossing Roads North project. This critical role involves writing content, maintaining accurate records, tracking responses and ensuring effective and timely communication between the project and external stakeholders
What you’ll be doing
As a Community Relations Coordinator you’ll:

Correspondence management and systems

• Write, distribute, receive, log and archive all incoming and outgoing community focused communications

Manage correspondence and maintain accurate records using digital document control systems (e.g. ProjectWise, MS Dynamics 365, CRM)
-
- Ensure all correspondence is tracked and responded to within required timeframes, in line with the client’s public complaints and enquiries process
- Assist in the development of correspondence tracking systems and processes to ensure audit compliance and accessibility

Quality Assurance and standards

• Create, format and quality-check outgoing community focused communications to ensure alignment with corporate and project standards, ensuring accuracy, completeness and compliance with project protocols

Ensure all community focused communications comply with the client’s writing and tone of voice guidance
-

Stakeholder engagement

• Act as a liaison between internal teams and external stakeholders to ensure clear and timely community focused communications are created and delivered
• Liaise with colleagues and client stakeholders to resolve issues or delays in correspondence workflows

Reporting and support

• Generate regular reports on correspondence status, volumes and performance metrics
• Assist in preparing for audits and reviews
• Provide training and support to team members on protocols and systems relating to community focused communications

Who we’re looking for

You will have / be:

• Excellent written and verbal communication skills with attention to detail
• Be able to quickly source and interpret technical information from a variety of sources and translate into customer-friendly written communications

A proactive, collaborative attitude and willingness to engage with diverse teams and stakeholders
-
- Competent in the use of MS Office applications and document management systems
- Prior experience in correspondence management, document control or project administration
- Strong organisational skills with an ability to manage multiple tasks simultaneously and prioritise under pressure
- A passion for delivering a great customer experience
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us
Balfour Beatty’s Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more