About Us

Innvesta Dubai is a boutique real estate advisory company specializing in off-plan property investment.

We work closely with a selected network of leading developers and partners across the UAE and provide a highly personalized service to our clients throughout their property journey.

As a boutique company, organization, trust and reliability are extremely important to us. We are now looking for an experienced and trusted Senior Real Estate Administrator & Sales Coordinator to join our team and become a key part of our day-to-day operations.

We are looking for someone who can take ownership of their responsibilities, work closely with our sales team and management, and become someone we can genuinely rely on as the company continues to grow.

Job Overview

We are looking for someone with a minimum of 4 years of experience specifically in the Dubai real estate market.

Dubai real estate experience is mandatory.

This is a hands-on role covering developer coordination, project administration, transaction support, after-sales follow-up and commission tracking.

The ideal candidate already understands how a Dubai real estate agency operates, is familiar with the main platforms and systems used in the industry, and is comfortable dealing directly with developers, clients and agents.

Key Responsibilities

• Follow up with developers regarding project launches, availability, pricing, payment plans, construction updates and other relevant information.
• Ensure our internal project database is complete, accurate and continuously updated.
• Maintain the sales team calendar with project launches, developer events, training sessions and other important dates.
• Support agents with reservation forms, EOIs, payment plans and transaction documentation.
• Follow up on pending documents with clients, agents and developers.
• Follow up on SPA issuance, Oqood registration, payment schedules and construction progress.
• Track client files throughout the after-sales process and ensure important milestones are properly followed.
• Coordinate handover procedures when required, including snagging, DEWA, Empower and service charges.
• Prepare commission invoices and supporting documentation.
• Follow up with developers regarding commission approvals, outstanding payments and payment status.
• Maintain accurate records of invoices, commissions received and outstanding balances.
• Keep CRM and internal systems updated with accurate client, project and transaction information.
• Coordinate between sales, management, developers and external partners.
• Ensure important actions, deadlines and pending items are properly tracked and followed up.

Profile We’re Looking For

• Minimum 4 years of experience in Dubai real estate.
• Dubai real estate experience is mandatory.
• Strong understanding of off-plan transactions and developer processes.
• Good knowledge of SPA, Oqood, DLD procedures, payment plans and handover processes.
• Previous experience working directly with Dubai developers.
• Familiarity with the main real estate platforms, portals and CRM systems used in Dubai.
• Experience with CRM platforms. Zoho CRM is a strong advantage.
• Experience with invoicing and developer commission follow-up.
• Strong knowledge of Google Workspace and Excel / Google Sheets.
• Highly organized, reliable and detail-oriented.
• Strong follow-up and communication skills.
• Able to manage multiple files and priorities independently.
• Proactive, solution-oriented and comfortable taking ownership.
• Fluent English. Additional languages are an advantage.

Why Join Us

We are a small and growing team, so this role is important to us.

You will work closely with the founders and sales team and have a real impact on the way the company operates. We are looking for someone who wants to become part of the team for the long term, take responsibility and grow with the company.

The responsibilities above are not exhaustive. Additional tasks may be requested depending on the needs of the company, and the role may naturally evolve as the business continues to grow.

Job Type: Full-time

Pay: From AED3,500.00 per month

Application Question(s):

• Please describe your direct experience in the real estate sector in Dubai. Which types of projects (off-plan, ready, leasing, etc.) have you worked on, and what was your role?
• Have you been responsible for preparing brokerage commission invoices and following up with developers for commission payments? Please briefly explain the process you handled.
• Imagine you are managing multiple clients, developer follow-ups, outstanding commissions and project updates at the same time. How would you organize and prioritize your work to make sure nothing is missed?

Education:

• Diploma (Required)

Experience:

• Real Estate: 4 years (Required)

Work Location: In person

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