Senior Sourcing Analyst at Ohio Department of Administrative Services

, , -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

0.0

Posted On

08 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchasing, Procurement, Sourcing, Contract Negotiation, Supplier Performance, Cost Analysis, Statistical Reporting, Documentation, Database Management, Vendor Outreach, Compliance, Research, Specifications Development, Payment Processing, Minority Business Enterprise, Diversity

Industry

Government Administration

Description

What You'll Do: Ohio Department of Public Safety - Director's Office/Fiscal Services (Procurement Services) Report in location: 1970 West Broad Street, Columbus, Ohio 43223 Work hours: 8:00am - 5:00pm Perks of Working for the Ohio Department of Public Safety Multiple pay increases over your first years of service! Free Parking! Free Onsite Gym and Walking Path! Daycare On-site! Cafeteria On-site! Under general direction of Sourcing Supervisor, solicit & evaluate proposals, make recommendations & monitor supplier performance where the need is not customary & the specifications must be developed where none exist: Coordinate & oversee establishment & maintenance of contractual agreements for the sustained procurement of supplies, materials, equipment &/or services required for the Ohio Department of Public Safety (ODPS). Work with requestor &/or subject matter experts to establish specifications where products or services have multiple complex attributes &/or deliverables & for new & developing requirements (e.g., establish acceptance & payment expectations & schedules for contracts with multiple deliverables &/or phases; resolve cost overrun issues). Coordinate the development & implementation of changes & enhancements to existing scopes of work (e.g., research, analyze & make recommendations regarding requisitions, purchase orders, contracts & amendments; evaluate & make recommendations regarding proposed exceptions & improvements over what was requested; recommend policies, procedures & improvements for sourcing practices; coordinate potential sources for good & services). Perform &/or participate in contract negotiations with requestor, supplier &/or Legal Services as needed. Confer with vendors, manufacturers & distributors on daily basis regarding available/needed services, delivery, prices &/or quantity. Prepare & submit release & permit requests. Compare procurements of other jurisdictions (e.g., contact other states & political jurisdictions; conduct interviews, collects information & evaluates similar proposals). Update electronic internal & external database(s) to maintain current tracking information. Route contracts & agreements for internal approvals & signatures between Legal staff, Business Services, Office of Administration, & Fiscal Services. Utilize state issued payment card & maintains log; Assure accuracy & correctness of contracts, Memoranda of Understanding (MOU), purchase orders, requisitions & encumbrances (e.g., enter procurement information into Ohio Administrative Knowledge System (OAKS) &/or Ohio Buys (OB), Workflow, Tracking, & Follow-up System (WTFS) & Electronic Release & Permit System); Prepares purchase orders. Ensure compliance with applicable licenses, laws, rules & regulations. Participate with Legal Services in contract negotiations for non- standard terms & conditions, licenses & agreements. Perform research, develop specifications, determine sourcing strategy, prepare acquisition plan, conduct solicitation (e.g., obtain quotes/proposals), perform cost analysis, prepare statistical reports & make award recommendations. Gather & prepare documentation for submission to the Controlling Board Monitor supplier performance. Document & analyze performance lapses. Recommend & implement corrective action to resolve performance issues. Work with Fiscal staff to resolve issues with payment processing & OAKS &/or OB related issues. Provide follow-up on outstanding services to be performed. Ensure Minority Business Enterprise (MBE) & Encouraging Diversity, Growth & Equity (EDGE) vendors are utilized. Prepare correspondence using Microsoft Office 365. Maintain files (e.g., procurement files). Respond to telephone & email inquiries. Maintain & generate reports from ODPS databases, OAKS & OAKS Business Intelligence (BI), OB. Participate in vendor outreach events. Perform MBE/EDGE supplier development & assist in preparation of the MBE spending plan. Perform other duties as assigned (e.g., assist with cross training of fellow sourcing personnel; answer telephones; make copies, etc.). Helpful Tips for Applying: Be detailed when describing your current/previous work duties. The more the better!! Don't just write "see attached resume". Tailor your application for each position you apply for. You should clearly describe how you meet the minimum qualifications outlined in this job posting. Respond to all questions asked. If you do not have the education/training/experience that is being asked, select either "No" or "N/A". Option 1: 30 mos. exp. or 30 mos. trg. in purchasing/procurement/sourcing. Option 2: -Or completion of undergraduate core program in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field; 6 mos. exp. or 6 mos. trg. in purchasing/procurement/sourcing. Option 3: -Or 12 mos. exp. as Sourcing Analyst, 64512. Option 4: -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Purchasing, Stores, Inventory

Responsibilities

The Senior Sourcing Analyst will solicit and evaluate proposals, make recommendations, and monitor supplier performance. They will also coordinate the establishment and maintenance of contractual agreements for the procurement of supplies, materials, and services required for the Ohio Department of Public Safety.