Senior Specialist, Accts Receivable & Payroll at Canaveral Port Authority

Cape Canaveral, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

0.0

Posted On

14 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Payroll Processing, Collections, Financial Reporting, Account Reconciliation, Billing Dispute Resolution, Payroll Compliance, Microsoft Excel, NetSuite, QuickBooks, ADP, Paychex, Bilingual Spanish, Attention To Detail, Organizational Skills, Communication

Industry

Maritime

Description

Job Summary This position should be a detail-oriented and highly organized professional to join our finance team as an Accounts Receivable Collections & Payroll Specialist. This dual role position is responsible for managing incoming payments, maintaining healthy cash flow through effective collections practices, and ensuring accurate and timely payroll processing. The ideal candidate is analytical, proactive, and comfortable balancing multiple financial responsibilities. Essential Functions Accounts Receivable & Collections * Process Ground Transportation invoicing * Monitor and manage accounts receivable aging reports * Perform collection activities including calls, emails, and account follow-ups * Resolve billing discrepancies and customer payment issues * Apply payments accurately and reconcile customer accounts * Process customer refunds in a timely and accurate manner * Maintain detailed records of collection efforts, refunds, and account status * Collaborate with related departments to resolve disputes * Prepare AR reports and provide insights on delinquent accounts * Daily accounting duties as needed Payroll Administration * Process biweekly payroll for employees accurately and on time * Maintain payroll records * Ensure compliance with federal, state, and local payroll regulations * Handle payroll-related inquiries from employees * Coordinate with HR on employee data changes (new hires, terminations, benefits) * Prepare payroll reports and assist with audits Minimum Qualifications: * Associate or bachelor’s degree in accounting, Finance, or a related field, recent graduates are encouraged to apply or 2–5 years of experience in related field * Strong understanding of accounting principles and payroll regulations * Excellent communication and organizational skills * Strong attention to detail and ability to meet deadlines * Ability to handle sensitive information with confidentiality Preferred Skills: * Experience in both AR collections and payroll * Experience with accounting/payroll software (e.g., NetSuite, QuickBooks, ADP, Paychex, or similar) * Problem-solving mindset with a proactive approach * Proficiency in Microsoft Excel and financial reporting * Bilingual in Spanish and English preferred Licenses / Certification Required: * Florida Driver’s License or the ability to obtain one within 30 days. Physical Requirement * Tasks involve the ability to exert light physical effort in sedentary to light work. * May involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 lbs.) Environmental Requirements * Work is performed in usual office conditions * During emergency conditions, all CPA employees are automatically considered essential employees and may be subject to recall. These events may include, but are not limited to, natural, man-made, or public health emergencies. Employees may be expected to perform emergency and/or recovery operations outside of their normal assigned responsibilities and routine working hours.

Responsibilities

Manage incoming payments and collections to maintain healthy cash flow while resolving billing discrepancies. Process biweekly payroll accurately and ensure compliance with federal, state, and local regulations.