Senior Specialist, Bid Coordination at JLL

Gurugram, haryana, India -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

0.0

Posted On

06 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bid Coordination, Project Management, Stakeholder Management, RFP/RFI Analysis, Written Communication, Verbal Communication, Research and Analysis, MS Office, SharePoint, Process Mapping, Document Version Control, Strategic Thinking, Attention to Detail, Time Management, Interpersonal Skills, Presentation Skills

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Title - Senior Specialist, Bid Coordination Reporting to - Manager (Bid Centre of Excellence) Key stakeholders - Sales Enablement Director, Sales Leads, Subject-Matter-Experts, Solution and Pricing Teams, Design Leads Direct reports - Not applicable Duties & responsibilities - What this job involves – • The bid coordinator is responsible for managing the end-to-end review, organization and compilation of RFPs/RFIs and Bid responses within the necessary timescales • Review and analyze client tender documents to understand key deliverables required of JLL’s cross-functional teams • Assemble bid/proposal team • Lead Go/No-Go, Kick-off and check-in calls, coordinating with specific stakeholders for input and act as the main contact-point for process execution • Ensure compliance with all RFP requirements and guidelines • Manage the bid portals for submitted RFPs to submit response and provide regular updates to Bid Managers/Directors on project’s success and updates • Maintain Gantt / workflow charts to map out current projects and expected closure timelines • Display proactive approach to working with Bid Managers, Directors and Business Development Teams • Manage document storage and version control within the proposal process in order for various teams to have relevant documentation readily available for completion and future reference • Oversee the final review, production, sign-off and submission of proposal • Collaborate with Graphic Design to oversee the production of graphics, charts and other visuals to align with the client’s requirements and branding • Liaise with departments such as HR, Finance, Legal and Compliance for accurate responses and firm policies for submission • Work with the respective KM teams to ensure relevant and up-to-date documents & collaterals are available, and in the correct format and branding • Work with the Solution & Proposal teams to maintain a record of bids responded, and which business we have won/lost • Compile bid statistics and metrics tracking & reporting, such as: o Time taken to respond o Resource and other utilization statistics o Identify improvement areas to close bid response drafts faster • Review knowledge base and proposal baselines to provide initial draft / response options based on the RFP’s requirements • Capture Proposal team’s feedback on completed drafts Key skills • 8-10 years of relevant experience, in a professional services firm • Excellent written, verbal and interpersonal communications and presentation skills • Strong project management capabilities in order to plan, organize and oversee complex processes from start to finish • Collaborative with exceptional stakeholder management skills, including the ability to communicate directly and clearly while motivating cross-functional teams to meet deadlines • Strong research and analysis skills, proficient in gathering and synthesizing relevant information to support client requests • Proficiency and confidence with various platforms and online tools such as MS Office suite, SharePoint, etc. • Proactive and resourceful, able to problem solve for unexpected challenges or questions that arise during the proposal process • Strategic thinking to align bid team’s inputs with client needs and efficiently allocate resources throughout the proposal process, enhancing the JLL’s competitive position • High attention to detail, ability to conduct final formatting, spelling and consistent tone reviews, with consistent high-quality deliverables • Able to work on strict turnaround times • Able to quickly understand complex processes and create process/data-flow/systems maps (process mapping and documentation) • Highly organized and able to manage multiple tasks, deadlines and competing priorities Employee specification • Post-Graduate • Experience in Bid Management / Support from a reputed firm • Experience of working in Bid Management in the technology industry and/or for Enterprise-level clients is a plus • Someone who is organized and resourceful, and can effectively project manage the bid process, particularly around setting strict deadlines and holding stakeholders accountable • Has experience in confidently managing competing priorities of stakeholder sitting across regions • Knowledge/Content Management experience will be a plus Location: On-site –Gurugram, HR Scheduled Weekly Hours: 40 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

Manage the end-to-end review, organization, and compilation of RFPs and bid responses within strict timescales. Coordinate cross-functional teams and stakeholders to ensure compliance with tender requirements and oversee final submission.