Senior Subcontract Specialist
Where Greatness Grows
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.
Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.
Reporting to the Procurement & Contracts Formation Manager, the Sr. Subcontract Formation Specialist (SFS) will be part of a high-performing project team dedicated to delivering a multi-year, billion-dollar major rail infrastructure project through collaboration and a best-for-project vision.
The SFS will be responsible for managing the end-to-end subcontract formation process, including preparing, negotiating, and finalizing subcontracts to ensure alignment with project objectives and compliance requirements. This role is critical in fostering strong subcontractor relationships and mitigating risks
to support the successful execution of the project.
This Position is in Toronto.

The Subcontract Formation Specialist will perform his / her tasks in accordance with:

• Code of Ethics and Business Conduct
• Delegation of Authority Policy
• Project Alliance Agreement (“PAA”)
• Procurement Management Plan (“PMP”)
• Subcontract Administration Handbook

What you will be working on:

• Initiate, issue and administer major supply agreements and formation of Subcontracts through predetermined procedures;
• Proven experience in procuring and managing subcontract formation specifically for Architectural and Structural packages, ensuring alignment with project requirements and standards.
• Prepare bidders lists, bid packages and requests;
• Receive and evaluate bids;
• Prepare purchase recommendations;
• Communicate with client to secure approvals for purchase in accordance to established procedures;
• Place orders and maintaining all documents and controls to monitor suppliers’ performance and conformance to commercial terms;
• Interact with engineering and construction staff to monitor revisions and amendments, and assist at post award meetings to ensure understanding between client and suppliers on all contractual matters.
• Oversees and monitors all Subcontract Formation processes at the site level to ensure compliance with the PMP and commercial EHTH policies.
• The SFL, is assigned direct responsibility for Subcontract preparation and bidding. Direct responsibilities include assembling proposal packages, soliciting proposals, arranging site visits and pre-bid meetings, receiving and evaluating proposals, conducting pre‑award meetings, obtaining award approvals, and implementing awards.
• Oversees transfer of executed Subcontracts to the Subcontract Administration team.

What we are looking for:

• 10+ years experiences in Contracts Administration or any related field; construction experience is an asset
• Strong work ethic, positive “ready to learn” attitude, attention to detail
• “Legal mind”, critical thinker, assertive, analytical, persistent
• Exceptional communication skills, both verbal and written
• Experience within a construction environment and knowledge of construction processes by which the works will be undertaken, is an asset
• Experience in contract formation and / or supply chain
• Able to work under pressure and to effectively multi-task
• Dedicated team player with excellent interpersonal skills

We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.
Bird celebrates diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status

• Code of Ethics and Business Conduct
• Delegation of Authority Policy
• Project Alliance Agreement (“PAA”)
• Procurement Management Plan (“PMP”)
• Subcontract Administration Handboo