Senior Team Assistant at Green Climate Fund

Incheon, , South Korea -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Procurement, Budget Coordination, Travel Coordination, Calendar Management, Time Management, Meeting Coordination, Issue Resolution, Logistics Planning, Correspondence Management, Stakeholder Coordination, Confidentiality, Excel Advanced Functions, Microsoft Office Suite, Project Management Software, Written Communication

Industry

International Affairs

Description

Grade: I Deadline: 25 March 2026 (11:59 PM KST) Introduction The Green Climate Fund is the world’s largest dedicated multilateral climate fund and invests in impactful, innovative, catalytic programs and projects in developing countries across the globe As we celebrate 10 years of climate action, our portfolio has grown to over USD 19.3 billion across more than 336 projects in over 130 countries[G[1] —demonstrating the transformative power of strategic climate finance at scale. In 2023, an additional USD 12.8 billion was pledged, to support our new strategic and programming cycle from 2024-2027; our ambition is to grow to become at least a USD 50 billion fund by 2030. Rooted in the core objectives of impact and efficiency, access and a focus on the most vulnerable, and mobilizing unprecedented public and private sector financial flows for climate action we have unparalleled scale and resources. Our risk appetite and flexibility enable us to bring together diverse partners and stakeholders in innovative partnerships for profound impact. GCF is seeking talented individuals with a commitment to tackling complex global climate change challenges. You will be committed to making a positive, measurable difference through a mission-driven role, and thrive in a fast-paced, diverse environment. You will be a nurturer of people: recognizing and growing the talent around you, exemplifying values of transparency, respect and innovation. You will be committed to learning, knowledge-sharing, convening and communicating with partners to develop and implement climate action initiatives that make a profound difference to people and planet. You will join a team of talented, committed individuals representing almost 80 nationalities and bringing skills and experience from academic, scientific, private, government and nonprofit backgrounds. Together, we work with governments, communities and civil society, technical agencies, and the private sector across the world. About the Green Climate Fund (GCF) Set up in 2010 by the 194 countries who are Parties to the United Nations Framework Convention on Climate Change (UNFCCC), GCF takes its responsibility as the world’s largest dedicated multilateral climate fund to heart. Over the past decade GCF has funded transformative climate projects across the developing world, supporting countries in their responses and actions to tackle climate change while fostering sustainable development within their communities. Our country-driven approach ensures that our actions are tailored to the unique circumstances and national aspirations of each nation we support. Beyond channeling public and private sector investment through diverse financing instruments, GCF builds the capacity of developing countries to take climate action through an extensive Readiness Programme equipping countries to increasingly manage their climate futures. Headquartered in the Republic of Korea, GCF operates with a diverse and talented workforce of over 300 people. Interested in more information? Learn about working for GCF: https://www.greenclimate.fund/about/careers [https://www.greenclimate.fund/about/careers] View current vacancies: https://jobs.greenclimate.fund/ [https://jobs.greenclimate.fund/] Position Objective Under the direction of the Director, DSPI, the Team Assistant is expected to demonstrate proficiency and expert-level skills, including the ability to operate within broader contexts, anticipate needs, and maintain high standards in administrative support while adapting to various demands. The Team Assistant will ensure consistent service delivery and uphold the Fund’s high standards through quality execution of responsibilities. Input * Apply specialized knowledge to support administrative and operational delivery of functions. * Assist with pertinent administrative tasks, including procurement, budget, and travel coordination to maintain streamlined workflows. * Manage Director’s calendar and ensure the Director's involvement and availability, ensuring discretion, effective time management and appropriate protocol in organizing meetings and engagements. Prioritize meeting requests, handle documentations and manage meeting coordination, ensuring the office operates efficiently. On a case-by-case basis, also provide support for other DSPI team members. * Anticipate and independently address major administrative issues, recommend solutions and identify barriers to efficiency. * Plan, arrange, and support logistical requirements for presentations, events, and meetings. Throughput * Identify operational factors impacting consistent delivery of administrative tasks and advise on remedial approaches. * Act as a focal point for correspondence management, ensuring clear, objective and high-quality control over communications and exchange of information. * Coordinate with internal and external stakeholders and appropriate Departments and Offices to support achievement of objectives. * Determine required referrals, prioritize, and follow up on sensitive or confidential inquiries. * Collaborate with internal units to identify factors affecting transaction delivery and approaches to maintaining and enhancing quality. * Handle sensitive or confidential inquiries, and suggest actions/priorities to the Director, while ensuring discretion in all interactions. Output * Ensure high quality standards of all internal and external communications, advising on procedure improvements. * Maintain alignment of administrative operations with overall policies and procedures of the Fund. * Organise logistical priorities for meeting engagements, conferences, Board meetings, and official travel. * Plan, organize, and schedule mission travel of the Director, ensuring all processes, visas, flights, and security arrangements are in place. Process and facilitate back-to-office mission reports, as needed. On a case-by-case basis, also provide support for other DSPI team members. * Support all engagement activities, responding to requests for materials required for events, meetings, conferences, amongst other things. * Manage the workflow with high discretion and sensitivity to all matters. * Sustain consistent quality in service deliverables under different operational and environmental conditions/ demands. * Perform any other functions as may be assigned. Requirements (Education, experience, technical competencies required of the job) * Bachelor’s degree with at least three (3) of relevant experience to perform the functions of the role, preferably from an international organization setting. * Proficient in the use of monitoring and management tools. * Highly organized and detail-oriented, with strong ability to multi-task and deliver quality work on time under pressure. * Ability to keep track of and reconcile multiple data sources with minimum error. * Experienced in use of Excel advanced functions, other Microsoft office suite products, and project management software (e.g. Asana or similar). * Highly collaborative, team player and experienced in working in multi-cultural organizations and in a fast-paced environment. * Reliable with confidential information and materials. * Excellent written and oral communication skills in English, and experienced in preparing high quality written briefings, minutes, presentations, reports, and other documents. For details on grade levels, salary scales and benefits, please refer to: https://www.greenclimate.fund/document/staff-regulations [https://www.greenclimate.fund/document/staff-regulations] The closing date for application is 25 March 2026. Applications submitted after the deadline may not be considered. *The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references. Applications from women and nationals of developing countries are strongly encouraged to apply.

Responsibilities

The Team Assistant will provide expert-level administrative support to the Director, DSPI, managing complex tasks such as procurement, budget, and travel coordination to ensure streamlined workflows. Key duties include managing the Director's calendar, handling sensitive correspondence, and organizing logistical requirements for meetings and events while maintaining high quality standards.