Senior Tribal Events and Building Services Administrator at San Manuel

Highland, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jan, 26

Salary

0.0

Posted On

01 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Vendor Management, Space Planning, Logistics Coordination, Building Services Management, Interpersonal Skills, Computer Skills, Contract Negotiation, Safety Compliance, Project Coordination, Organizational Skills, Self-Starter, Professionalism, Attention to Detail, Communication Skills, Problem Solving

Industry

Hospitality

Description

Under the direction of the Manager, Building Services and Events, the Senior Tribal Events and Building Services Administrator is responsible for coordinating and overseeing a variety of administrative and operational functions to ensure an efficient, safe, and well-organized workplace ensuring effective use of office space and workspace design to support productivity and collaboration. Provides leadership in event planning, including scheduling, logistics, and on-site support for organizational meetings, conferences and Tribal functions. Oversees building services, such as maintenance, security, custodial services and vendor management, to ensure facilities are properly maintained and meet organizational standards. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Manages, coordinates, and executes Tribal-sponsored special events, the annual Tribal Unity Retreat, Tribal Council Retreats, tribal unity events, and other activities on behalf of the Office of the Tribal Council ensuring all logistics, materials, and services are in place. 2. Oversees strategic space planning across all Tribal Government facilities, anticipating future needs and recommending design improvements that enhance collaboration and operational efficiency. Serves as initial point of contact for space planning concerns and provides backup support to Manager, Building Services and Events. 3. Serves as the primary contact for building vendors and contractors across nine facilities, negotiating contracts and monitoring performance. Coordinates office moves, furniture installations, and facility upgrades to ensure smooth transitions and operational efficiency. 4. Develops and maintains operational plans, schedules, vendor relationships and reporting systems to support seamless execution of building services and event logistics. 5. Manages building services, including maintenance, custodial, security, and safety functions ensuring compliance with health and safety standards, while promptly addressing facility related issues to maintain a safe, comfortable, and professional environment. Provides "on-call" and responsible for after-hours support in response to enterprise needs on 24 hour, 7 days a week basis, as needed. 6. Performs other duties as assigned to support the eﬃcient operation of the department. EDUCATION, EXPERIENCE AND QUALIFICATIONS Bachelor’s degree, preferably in Business Administration, Business Management, Facility Management or related field, required. Minimum five (5) years of progressive administrative and/or operations experience is required. Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above. KNOWLEDGE, SKILLS AND ABILITIES (KSA) Experience working in a Tribal Government is highly preferred. Demonstrated experience managing vendor contracts, space planning, and cross-functional project coordination. Must have recent computerized multi-line phone experience. Basic computer skills and comprehension of appropriate software packages, including but not limited to MS Outlook, MS Word and MS Excel. Must have intermediate proficiency in Conga, Lawson and/or other related systems. Ability to coordinate several tasks at once, set priorities and detailed oriented, particularly callers/ guests names and their spelling. Must be a self- starter, personable and professional, demonstrating great interpersonal skills and capable of using caution and discretion in communication. LICENSES, CERTIFICATIONS AND REGISTRATIONS At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license. Authorized Driver: Role requires operation or driving of Tribe-owned vehicles or driving patron vehicles. A valid driver’s license with an acceptable driving record as determined by the insurance carrier is required. PHYSICAL REQUIREMENTS/ WORKING CONDITIONS – ENVIRONMENT The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job. Primary work environment is in a climate-controlled office setting. Work requires travel to attend meetings, trade shows, and conferences. Incumbents may be required to work evening, weekend and holiday shifts. Must be able to work in a fast-paced, high-demand environment. Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally. Sedentary work: involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions. Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone. Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone. Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility. Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties. Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours. The employee may be exposed to fumes or airborne particles including secondhand smoke. Reasonable accommodation will be made in compliance with all applicable law. As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

Responsibilities

The Senior Tribal Events and Building Services Administrator coordinates and oversees administrative and operational functions to ensure an efficient workplace. This includes managing special events, overseeing building services, and ensuring compliance with health and safety standards.