ABOUT FLEXPORT:

At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year.
The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

Your responsibilities as Senior Workplace Associate would be:

• Be the primary contact for our European HQ in Amsterdam, and provide support for our other European locations when needed (our workplace team will be there to assist you).
• Ensure our office runs smoothly and efficiently by managing expenses and overseeing the quality of our supplies and services incl. the culinary program.
• Be the welcoming point of contact and solution-provider for visitors and callers and any workplace requests or feedback, whether submitted via Jira or in person.
• Collaborate with our Real Estate Leader and other business leaders on setting up and opening new office locations.
• Devise and lead engaging strategies and events that keep our Flexport team connected and thriving within our culture.
• Liaise with building management to ensure our offices operate in compliance with building rules and regulations.
• Lead various workplace-related projects ensuring they are delivered within budget, timeline, and to high-quality standards.
• Oversee space planning efforts and manage all internal office relocations.
• Effectively prioritise and manage your time, actions, and projects to achieve outstanding results.
• Maintain a safe and secure office environment through monthly audits and by ensuring our team upholds a high standard of security.
• Monitor progress and adjust efforts as needed to ensure goals are consistently met.
• Coordinate internal communications and events, ensuring everyone feels informed and connected.
• Cultivate strong relationships with all our vendors, managing everything from selection to payments for our facilities and office needs.
• Work closely with our People and IT team on various projects and day-to-day tasks.
• Potentially progress into a role managing a team across multiple sites, with ample assignments and development opportunities to maximise our team’s potential.

Requirements:

• A BS/BA degree is and/or comparable experience required
• 3+ years of experience in workplace management across multiple-sites in a high-growth environment, experience in setting up new offices preferred
• A demonstrated ability to lead and build trusting, collaborative relationships and alliances within a matrix, internal and external organization
• Proven SLA in providing customers with desired products, services, and experiences that builds their trust and confidence
• Capable of planning for and ensuring others have the information, resources, implementation time, and staffing needed to accomplish business initiatives
• Proficiency in conveying a sense of urgency in ways that motivate others to complete responsibilities and achieve goals
• Demonstrated creativity and strength in the face of change, obstacles, or adversity
• Proven excellence in communication and contract negotiation skills
• Demonstrated success in hiring and employee development (for example, selection, development, performance evaluation) to effectively drive performance and desired results throughout your team
• Demonstrated knowledge of building systems and facilities management.
• Natural leaders in seeking exposure to new ideas and perspectives, identifying and taking steps to improve adaptability and continuous learning capabilities in own organization

What’s in there for you:

• An opportunity to contribute to one of the fastest-growing companies, where you’ll have the chance to create a global impact while being a part of a thriving multinational environment
• Daily catered lunches incl. vegetarian options, breakfast, snacks and soft drinks available in our office on daily basis
• Commute expenses: Flexport will cover home-office commuting costs for employees living outside of Amsterdam
• 25 working days as vacation days based on full time employment.
• Health insurance: Flexport offers a collective health insurance plan including a basic package and any available additional packages. Your monthly premium is fully paid by Flexport.
• A defined pension contribution scheme
• Equity program: every team member becomes a shareholder, aligning our success with yours. As a private company in a multi-trillion dollar industry, you have a direct stake in our collective growth and success.
• Employee Assistance Program through Aetna Resources for Living: Flexport provides an employer-sponsored program at no cost to you and your household members
• Parental leave benefit: Flexport is here to support you and your families in one of the most important times in life – the birth of a child! Our parental leave program allows both mothers and partners to take time off from work for pregnancy, childbirth, and to bond with your new child.

• Be the primary contact for our European HQ in Amsterdam, and provide support for our other European locations when needed (our workplace team will be there to assist you).
• Ensure our office runs smoothly and efficiently by managing expenses and overseeing the quality of our supplies and services incl. the culinary program.
• Be the welcoming point of contact and solution-provider for visitors and callers and any workplace requests or feedback, whether submitted via Jira or in person.
• Collaborate with our Real Estate Leader and other business leaders on setting up and opening new office locations.
• Devise and lead engaging strategies and events that keep our Flexport team connected and thriving within our culture.
• Liaise with building management to ensure our offices operate in compliance with building rules and regulations.
• Lead various workplace-related projects ensuring they are delivered within budget, timeline, and to high-quality standards.
• Oversee space planning efforts and manage all internal office relocations.
• Effectively prioritise and manage your time, actions, and projects to achieve outstanding results.
• Maintain a safe and secure office environment through monthly audits and by ensuring our team upholds a high standard of security.
• Monitor progress and adjust efforts as needed to ensure goals are consistently met.
• Coordinate internal communications and events, ensuring everyone feels informed and connected.
• Cultivate strong relationships with all our vendors, managing everything from selection to payments for our facilities and office needs.
• Work closely with our People and IT team on various projects and day-to-day tasks.
• Potentially progress into a role managing a team across multiple sites, with ample assignments and development opportunities to maximise our team’s potential