Senior Workplace Coordinator at Arcadis

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

0.0

Posted On

03 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Reception, Facilities Management, Fire Warden Coordination, First Aid Coordination, Health and Safety Compliance, Security Pass Issuance, Building Management Liaison, Policy Documentation, Maintenance Programs, Office Inspections, Meeting Setup, A/V Support, Microsoft Office, Attention to Detail, Confidentiality

Industry

Professional Services

Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: This role will be responsible for providing administrative support to the Workplace Facilities Manager and control the reception to the office as required. The Senior Housing Coordinator role reports directly to the Workplace Facilities Manager. Role accountabilities: The main responsibilities of this role include, but are not limited to: * Designated reception cover to handle incoming calls and welcoming visitors and contractors to the office in accordance with company standards * Assisting local office administrative team to ensure they provide consistent, efficient, and quality services to internal and external personnel * Coordination of both Fire Warden and First Aid training and qualified personnel ensuring sufficient coverage in accordance with staff numbers * Provide support to the H&S Manager to ensure that the office environment complies with Health and Safety regulations and guidelines sufficient for inspections * Responsible for the issuance and audit of security passes for visitors and staff * Liaising with building management to arrange additional tasks or contractors associated with the day to day running of the office * Support to other internal teams providing information to coordinate and obtain accreditations * Routine updating of workplace related policy & procedural documentation and intranet sites * Assist in the implementation of maintenance programs and schedules * Undertake office inspections and report identified issues * Setting up meetings and event spaces, including movement of furniture, catering, maintaining room tidiness (requires a level of physical fitness) * Providing meeting room A/V support * Performing other duties and responsibilities as required from time to time by your manager and Arcadis Qualifications & Experience: * Relevant experience in a professional environment * Organised, methodical and with a good work ethic * Relevant qualification or experience in Administration & Facilities Management, including First Aid and Fire Warden qualifications * Excellent communication and relationship building skills, both internally and externally * Experienced user of Microsoft Office packages * Well organised with high level of attention to detail, and ability to maintain confidentiality Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skill-based approach, where you can hardness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging: We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. As an equal opportunity employer, we value and promote diversity at Arcadis and strongly encourage applications from Aboriginal and Torres Strait Islander people. Veterans and spouses are invited to apply.

Responsibilities

This role is responsible for providing administrative support to the Workplace Facilities Manager and managing office reception duties, including handling calls and welcoming visitors. Key accountabilities involve coordinating safety training, ensuring Health and Safety compliance, managing security passes, and liaising with building management for daily operations.