Senior Workplace Officer at West Kowloon Cultural District Authority

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

07 Mar, 26

Salary

0.0

Posted On

07 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Property Management, Business Administration, Office Administration, Customer Service, Communication Skills, Microsoft Office, Word Processing, ERP System, Oracle, Cantonese, Putonghua, Clerical Support, Record Management, Accounting Functions, Vendor Management

Industry

Museums;Historical Sites;and Zoos

Description

The West Kowloon Cultural District Authority welcomes exceptional talent with a passion to realise the vision and mission of making the West Kowloon Cultural District a prime local and international destination for arts, culture and entertainment. Reporting to Manager, Workplace Management, you will be responsible for: monitoring, reviewing, keeping track of and controlling operating expenses (OPEX) and capital expenses (CAPEX) of the team; maintaining accurate spending record and filing of related payment record; supervising and coordinating with workplace operation team to ensure accurate bookkeeping record for tracking expense, status of purchase orders (PO), good receipt, invoicing and daily accounting functions, including but not limited to execution in payment and invoice process, create and/or review purchase orders (PO), petty cash handling and reimbursement; providing administrative and clerical support to contract management, such as new vendor registration, maintain an updated vendor list, collect user requirements for updating service specifications; providing administrative support to corporate vehicles services, including but not limited to planning and arranging vehicle maintenance, licence renewal and insurance related issue and coordinate with service provider on any matter related to employee shuttle services; coordinating with stakeholders for the arrangement and following-up action for record management service requests and general office supplies orders, including business cards ordering, stationery and office supplies coordination; assisting in preparing reports, including but not limited to monthly service reports and presentation deck; preparing incident reports, correspondence, letters, notices and SharePoint site update relating to workplace services; providing support for the meeting / staff events / corporate events, when required; and performing any other duties from time to time as reasonably assigned by the Authority. You should: possess a Higher Diploma or equivalent in Facilities Management / Property Management / Business Administration or equivalent; have minimum of 3 years of relevant working experience, prior experience in office administration, property or facility services is preferred; be a holder of valid Hong Kong Driving Licence Type 1 is an advantage; have excellent customer service and communication skills; be able to work independently under pressure; be proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Word Processing. Experience in Microsoft 365 and ERP system (preferably Oracle) would be an advantage; and have good command of both spoken and written English and Chinese (including Cantonese and Putonghua). For interested parties, please submit your application with detailed CV on or before following date. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until post is filled. 24-11-2025 Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful. All related information will be kept up to 24 months and all personal data will be destroyed afterwards. For more information, please visit https://www.westk.hk or contact: Jerry Li /+852 22000134 About West Kowloon Cultural District Authority The West Kowloon Cultural District Authority welcomes exceptional talent with a passion to realise the vision and mission of making the West Kowloon Cultural District a primelocal and international destination for arts, culture and entertainment.

Responsibilities

The Senior Workplace Officer will monitor and control operating and capital expenses, maintain accurate spending records, and supervise the workplace operation team. Additional responsibilities include providing administrative support for contract management, corporate vehicle services, and preparing various reports and correspondence.