Senior Workplace & Reception Coordinator at JLL

, , -

Full Time

Start Date

Immediate

Expiry Date

22 Dec, 25

Salary

0.0

Posted On

24 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Guest Management, Conference Room Management, People Management, Office Administration, Facilities Management, Expense Management, Courier Management, Security Management

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Description As a Senior Workplace and Reception Coordinator, you play a key role in the Corporate Services team. You are the first point of contact for the front of house team. Ensuring the experience provided is seamless, welcoming, professional, aligned to the highest standards required by JLL and our client is paramount. Customer Services/ Guest Management Welcoming all visitors to the client's office Notifying departmental EA’s and/or meeting host of their guest’s arrival Coordinating with building lobby and other reception desk Coordinating with the Catering team as and when needed/arranging catering for local meetings/events Receiving, fielding, and re-directing internal and external calls Provide best-in-class client service support and customer experience Conference Room Management Proactively managing bookings and resolving meeting room conflicts via EMS /Book-It system Creating and running daily reports from EMS / Book-It Liaising with other IT and Global Corporate Services (GCS) functions to ensure meetings run smoothly Performing daily room checks of all conference rooms; reporting any issues by creating Corrigo/ SNOW tickets and monitoring until issues are resolved Subscription services: Ensuring newspapers, magazines, and publications are current and neatly displayed Ensuring the reception area & meeting room are clean and tidy at all times Ensuring wardrobes are empty of debris, and free and clear to accept guests’ coats and luggage People Management Manage the receptionist and ensure smooth daily operation at the concierge counter Manage proper leave plans for the team. Arrange a reliever when a receptionist is on holiday or urgent leave Client / Stakeholders’ Interaction Interact with clients to share ideas on improving front-of-house services. Participate in event briefings with clients and share the duties among the team. Arrange technical support to fulfill event host’s venue requirement Arrange pantry attendant to set up cutlery Assist Regional catering team with local events Office Administration Tasks Prepare standard operating procedures/ handbook Proactively ensure smooth team operations and effective collaboration which includes enhancement of timeline to achieve KPIs Facilities Management requests and FM ticket creation and tracking ensuring tickets are actioned and closed Reporting facilities issues (e.g., broken / worn furniture, blown light bulbs, dirty floors, carpets, walls etc.) immediately. Expenses and Invoice Management (JLL PO Request and client invoices) Courier management/ print services Stationery inventory management Confidential Waste Management Pantry services management Security requests and monthly access report management Interact with BMO & Cleaning team. Support Facilities Manager as the first contact of escalation from Concierge Service when clients’ feedback arises. Location: On-site –Hong Kong, SAR, China If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

As a Senior Workplace and Reception Coordinator, you will be the first point of contact for the front of house team, ensuring a seamless and professional experience for visitors. You will manage conference room bookings, coordinate with various teams, and oversee the daily operations of the reception area.